WDVA Office Assistant 3 Nursing Administration, Full-Time, Washington Veterans Home

WDVA is excited to offer a fantastic opportunity for experienced clerical professionals to support the Director of Nursing at our Washington Veterans Home in Port Orchard, Washington. This full-time Office Assistant 3 position in the Nursing Services Department provides a unique chance to contribute directly to a team of medical professionals dedicated to the care of our Veteran residents.

Please note:The expected hours for this position is 8:00 a.m. to 4:30 p.m., Monday through Friday in-office at the Washington Veterans Home. Incumbent may be required to adjust work hours as necessary to meet program needs. Occasional in-state travel required for trainings, conferences, and meetings.

This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

Updated as of July 1, 2025: This position is eligible for "Supplement Basic Shift Premium" for 24/7 Facilities. Employees who are assigned to a facility that provides direct care to residents, patients, and/or clients and whose duties are required to be performed on location will receive an additional one dollar ($1.00) per hour of supplemental basic shift premium for each hour of basic shift premium. This shift premium does not apply to overtime hours. The supplemental basic shift premium shall expire on June 29, 2027.

At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for nearly 500,000 Veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star Families.

As the Office Assistant 3 for the Nursing Services Department, you will coordinate and perform varied and complex support services, to include supporting recruitment efforts, providing general clerical support, and aiding in the adherence to communicable disease regulatory guidelines.

Your professionalism and strong organizational and communication skills can make a difference in the lives of our Veterans and their Families - apply now!

• Assist the Director of Nursing Services and the Assistant Director of Nursing in hiring and recruitment efforts.
• Manages WVH social media accounts.
• Review applications referred through NEOGOV and track their progress.
• Schedule interviews, participate in interview panels, and perform reference checks on candidates.
• Maintain contact with candidates and provide assistance throughout the onboarding process.
• Maintain records and create various types of documentation/correspondence using Microsoft Office Suite.
• Coordinate meetings, maintain calendars, schedule meetings and record meeting minutes.
• Track and record both internal and external appointments.
• Maintain records and create various types of documentation/correspondence using Microsoft Office Suite.
• And more!

• High school diploma or equivalent; and two years of professional clerical experience, or equivalent education/experience.
• Proficient in Microsoft Office including Outlook, Word, Excell, Access, Teams, and Publisher
• Strong organizational skills with attention to detail.
• Strong interpersonal and communication skills both written and verbally with excellent phone etiquette.
• Must be proficient in the English language and be able to read, write and speak English.
• Ability to accept responsibility for quality and timeliness of work.

Preferred/Desired:

• Previous experience in a long-term nursing care setting.
• Experience with electronic medical records (EMR).

Special Requirements:

Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Must comply with annual Tuberculin Screening in accordance with DVA policy 670.000 Tuberculosis Testing.

Requires medical evaluation, fit testing, training, and use of respiratory protection as required by the Washington Industrial Safety and Act standards. Must be able to wear a respirator, medical gloves, gowns, eye protection, and other personal protection as required by a job or task.

Must be able to walk, sit, and bend in an unrestricted manner on a consistent basis during the entire workday. Employee must also be able to lift up to 30 lbs.

Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.

Application Process:
Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application:
1. A letter of interest describing specific qualifications.
2. A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers.

Other Information:

• This position is represented by the Washington Federation of State Employees.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For further information, please contact us at recruiters@dva.wa.gov.


Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency. Having a diverse workforce is this agency’s greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this announcement, program, or the agency, please contact us at recruiters@dva.wa.gov.