Voter Registration Clerk - Extra Help

Full Job Description

Voter Registration Clerks perform a wide variety of routine tasks associated with registering voters and conducting elections, including:

• Providing customer service to poll workers
• Answering phone calls and questions from voters
• Comparing and verifying signatures along with proofreading related materials and documents
• Assigning poll workers to Vote Centers and training classes, along with helping with poll worker training
• Completing related forms and records, while doing computer research and data entry
• Sending out assignment letters and other mailings
• Extracting returned ballots and preparing ballots for counting
• Packing supplies for polling places

The ideal candidates for these positions will be comfortable learning new systems and communicating with hundreds, if not thousands, of people via email and phone. They will also possess many of the following:

• Strong data entry skills, with the ability to learn the Election Management System and Poll Worker Management System utilized in the Elections Office
• The ability to manage multiple activities concurrently and remain politically neutral
• The ability to work in small groups on detailed repetitive tasks
• Meticulous attention to detail
• Proficiency with Microsoft Office programs (Word, Excel)
• Bilingual skills in Spanish, Tagalog, Vietnamese, Chinese, Korean, or Nepali desired, not required

Please note: Voter Registration Clerks need to have the ability and flexibility to work long hours, overtime, and weekends as needed throughout the election season. During peak election periods, staff are required to work a significant amount of overtime. Overtime can include evenings, weekends (both Saturdays and Sundays), holidays and early morning/late night hours.

Extra-Help Employment

Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as: long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

This recruitment is being conducted to fill multiple extra-help positions in the Registrar of Voters Office. This employment list may also be used to fill future extra-help positions as they occur during the active status of the list.

*Salary is negotiable within the established range.

Requirements

Experience and Education: Any combination of education and/or experience which would provide the opportunity to acquire the knowledge and abilities listed.

License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position.

The position advertised on this announcement does require possession of a valid California Driver’s License.

Qualifications

Knowledge of: modern office practices and procedures; office filing systems, such as alphabetic and numeric.

Ability to: follow oral and written instructions; read and decipher handwriting; read maps; perform a wide variety of routine clerical tasks, and operate office machines and telephones; establish and maintain effective working relationships with other employees and the general public; make basic arithmetic calculations; type; lift and pick up election material and supplies.

Ability and willingness to: work long hours and weekends.

Additional Information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions are used to evaluate your qualifications. Please provide sufficient information to allow for a thorough evaluation of your qualifications.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position.

Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department.

The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration.

Additional Information

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How To Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.

All applications and appropriate supplemental information as outlined in the job bulletin must be received by the time and date specified on the first page of this job announcement.

Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received.

Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.

We are committed to having a diverse workforce that is representative of the communities we serve.

The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: JT
HR Technician: PPB