Supervisory Police Records Specialist

Full Job Description

About the Position: This position leads the Police Records section, a critical component of the installation's law enforcement and security mission.

You serve as the primary authority on records management policy and procedural compliance.

This role is essential for maintaining the integrity and legal standing of all police and security-related data.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

SPECIALIZED EXPERIENCE: One year of specialized experience which includes: Reviewing law enforcement reports for accuracy, completeness, and compliance with established procedures.

Processing administrative and disciplinary actions by tracking suspense dates and recording final dispositions.

Preparing packets for administrative sanctions by compiling required documentation in accordance with regulations.

Responding to official information requests by searching, verifying, and releasing sensitive records in accordance with regulations.

This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Criminal Justice, & Police Science fields of study.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Major Duties:

• Analyzing law enforcement reports and records to ensure data accuracy, resolve conflicts, and validate compliance with legal and regulatory standards.
• Overseeing the processing of disciplinary actions and traffic citations to ensure procedural compliance and the accurate recording of final dispositions in the ALERTS database.
• Supervising a team of police records personnel by planning and assigning work, establishing performance standards, and handling all related personnel matters.
• Managing the release of sensitive information by applying Privacy Act and FOIA regulations to respond to inquiries from agencies, commanders, and the public.
• Providing training and guidance to subordinates and agency personnel on law enforcement reporting procedures and the use of the ALERTS database.