Supervisory Operations Manager

Full Job Description

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo.

This position is located in The National Museum of the American Indian (NMAI), the Assistant Director for Operations and Public Support.

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-12 level in the Federal Service.

For this position, specialized experience is defined as serving as a senior specialist coordinating the operation of cost-effective facility operation services at a museum or other public building.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.

Be sure to note the number of paid or unpaid hours worked each week.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S.

accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (0301) and who are in a (Federal competitive appointment) as this advertised position, are not required to submit a transcript with your application package.

However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Major Duties:

The Operations Manager collaborates with tribal governments, business leaders and cultural leaders to foster relationships that promote future support for program and Native American Indian culture.

In this position, you will: As NMAI's representative, lead and coordinate, manage facilities-related projects for programs supporting a broad range of museum activities including the buildings, grounds/site, exhibits, collections, staff, visitor experience, restaurant, safety, sustainability, security, and gardens.

In tandem with the project coordinator, formalize project goals, guidelines, policies, objectives and develop or coordinate detailed project plans and recommend approval of designs and implementations of NMAI-funded construction and maintenance alternatives.

Serve as a Contracting Officer's Technical Representative (COTR Level 2); prepare Scopes of Work and Requests for Proposal, negotiate contracts, administer contracts, evaluate the work of contracts, and, if needed, recommend the termination of contracts to OCON.

This includes selecting the most appropriate contracting method (formal advertising, negotiation, 8A procurements, government schedules, etc.) to fulfill each requirement, determining pre-negotiation positions, pricing arrangements and incentives, price adjustment clauses, etc.

Manage the specialized physical requirements of the museum, including safety, environmental controls, energy conservation, Leadership in Energy & Environmental Design (LEED) recertification requirements, sustainability, cleanliness, methods for the care of landmark buildings, hazardous and non-hazardous materials handling, emergency preparedness, security, disaster planning, and continuity of operations.

Represent NMAI to several Smithsonian units, oversee NMAI facility management, construction, renovation projects, maintenance, safety and security for muti-year planning for maintenance and care of NMAI's sites and landscapes.

Assign projects and tasks; prepare performance plans and write performance appraisals;' approve work schedules, leave, and overtime; resolve conflicts and takes disciplinary action when required; nominate staff for awards to reward exceptional performance.