SUPERVISORY MEDICAL SUPPORT ASSISTANT

Full Job Description

This is the supervisory level of the MSA position within Community Care Service, Battle Creek VA Medical Center (VAMC).

The AMSA functions as a vital part of the delivery of care provided to Veterans receiving services from outside the Veterans Affairs (VA).

This position supports all Health Administration Service locations within the Battle Creek VAMC.

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience and Education.

Experience.

Six months experience of clerical, office, [customer service], or other [administrative] work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; OR, Education.

One year above high school; OR, Experience/Education Combination.

Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable. Certification. None required.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations: Supervisory Medical Support Assistant, GS-8 (a) Experience.

One year of experience equivalent to the [GS-7] grade level [leading or supervising MSAs or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting.] (b) Assignment.

[Supervisory MSAs at this level plan and direct programs at medical centers and/or satellite outpatient clinics.

They have full responsibility for supervising at least one subordinate MSA team leader, supervisor, or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting.

Assignments at this level include, but are not limited to: evaluating the work of subordinate staff; resolving complex problems to ensure patient services are met; evaluating new products, equipment, and systems to make recommendations for improved operations; identifying educational or training needs; making final decisions on hiring selections; evaluating performance, and taking disciplinary action when necessary.

The employee has administrative and professional responsibility for planning and directing the subordinate lead, supervisor, and MSA's activities.

Responsible for extracting and analyzing data to provide reports to senior management in support of tracking measures.] For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrative independence, complexity (difficulty) and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time.

(c) Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate [all of] the KSAs below: i.

Ability to provide the full range of administrative and supervisory duties [to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements.] ii.

Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations.

iii. Ability to provide briefings, orientations, staff development, and training [in a patient support setting]. iv.

Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs. v. Advanced knowledge of managing or leading patient support staff in a clinic.

This includes independently utilizing reference sources, decision making, and 13 empowering the team to collaborate and resolve problems within a complex systems environment.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The actual grade at which an applicant may be selected for this vacancy is GS-08. Physical Requirements: The work is mostly sedentary.

It typically requires sitting with sustained periods of concentration. There will be some walking, standing, bending, and carrying of relatively light objects.

The position may also require stopping, reaching, lifting, pulling, and other moderate exertion or strain. Incumbent may occasionally have to walk some distance to a meeting. Major Duties:

VA Careers - Medical Support Assistant: https://www.youtube-nocookie.com/embed/EE9c4XkaELo Duties at this level include, but may not be limited to: planning and managing programs directly related to their team assignment; arranging for coverage of all areas of responsibility; distributing and balancing workload; overseeing the training and certification of employees in all Services throughout the Battle Creek VA Medical Center locations on scheduling and consult management competencies; conducting reviews/audits to ensure quality of work; ensuring accurate and timely scheduling of appointments; providing refresher training to staff members including changes in policies and procedures; creating and maintaining employee work schedules; orienting and providing on-the-job training for new and current employees; ensuring that all training requirements are met; and organizing the work structure of her/his assigned areas.

In addition, the incumbent must demonstrate the knowledge below: a. Ability to organize work, set priorities, and delegate tasks/responsibilities in order to meet deadlines. b.

Skill in communicating with individuals in order to obtain the desired effect, ensuring compliance with established policies and regulations. c.

Ability to provide staff development and training, ensuring all mandatory training is completed by staff prior to the end of the fiscal year. d.

Ability to manage staffing requirements, manages priorities, and coordinates work in order to complete duties in an accurate and timely manner.

This includes the ability to follow-up on pending issues and demonstrating an understanding of the impact of incomplete work. e.

Ability to review and monitor data to ensure all reports are complete and accurate. Work Schedule: 08:00AM-4:30PM Telework: Not Available Virtual: This is not a virtual position.

Functional Statement #: 91210-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized