Supervisory Medical Administration Specialist

Full Job Description

This position is located within the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network 6 (VISN 6), at the Richmond VA Medical Center (VAMC), in Richmond, Virginia, within the Health Eligibility and Enrollment Section of the Health Administration Service (HAS).

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/05/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS 11 position you must have served 52 weeks at the GS 9. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond Masters degree.

Preferred Experience: Previous experience working within the Health Eligibility and Enrollment areas.

You will be rated on the following Competencies for this position: Administration and Management Change Management Conflict Management Data Management Human Resources Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties include, but are not limited to: Performs a full range of first line supervisory duties for

GS-0679-08, Supervisor, Medical Support Assistant position, one

GS-0303-07, Program Support Assistant position, one

GS-0303-06 Program Support Assistant (Decedent Affairs) position, and one

GS-0303-04 Clothing Rm. Clerk position. Performs the full range of second line supervisory duties for two

GS-0679-07 Lead, Medical Support Assistant positions, twenty-two

GS-0679-06 Advanced Medical Support Assistant positions, and five

GS-0679-05 Medical Support Assistant positions. Performs/carries out supervisory duties. Keeps the healthcare groups informed and up to date concerning appropriate administrative regulations.

Responsible for the Enrollment Program to include all administrative processes and health benefits eligibility determinations.

Is the subject matter expert on all enrollment administrative issues for clerks, medical staff, first-line, middle and senior facility management officials of the CVHCS.

Develops program materials, such as Standard Operating Procedures (SOPs), Station Policies and relays content to clerical staff assigned throughout the CVHCS.

Serves as the New Enrollee Appointment Request Coordinator (NEAR) for CVHCS, responsible for managing the process and NEAR list to ensure associated appointments are scheduled in a timely manner.

Prepares reports and replies for Chief, Business Office, and executive leadership in response to internal or externals requests for program information and data such as statistical data to the National Enrollment Program, VISN and/or National reports.

Prepares verbal and written responses to inquiries and complaints of Veterans and Congressional staff regarding health care benefits and revenue policies for the purpose of solving problems, explaining procedures, and recommending various courses of action (if necessary).

Prepares and conducts public speaking presentations to veteran service organization members regarding veterans' health administration benefits. Perform other duties as assigned.

Work Schedule: 7:00am-3:30pm Monday-Friday Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Medical Administration Specialist/PD026260 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized