Supervisory Logistics Management Specialist

Full Job Description

This position is located in the Logistics Services Division, Integrated Support Services Directorate, Chief Operating Officer. The position description number for this position is 465931.

The incumbent of this position will work a flexitime work schedule. This is a supervisory, non-bargaining unit position.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of policies, processes, and regulations pertaining to inventory, property, equipment, vehicle fleet, and warehouse management.** Ability to analyze organizational and operational problems and develop solutions using analytical methods to improve programs and processes.** Ability to lead and manage a program/area of responsibility.** Ability to supervise and lead a diverse workforce.

Ability to communicate in writing. Ability to communicate effectively other than in writing. Major Duties:

This position is located in the Office of the Chief Operating Officer (COO), Integrated Support Services (ISS) and reports to the ISS Director.

The Chief of Logistics is a key member of ISS and crucial for Library operations, overseeing Library assets, vehicle fleet, parking program, deliveries, loading docks, internal and external mail, and offsite warehouses.

The incumbent performs with a high degree of independence, acting in accordance with the policies and directions established by the ISS Director and the Library of Congress (LOC).

The incumbent's work involves directing and managing The Library's property and equipment inventory management program which involves management of Library assets.

Manage and direct Library-wide mail and freight delivery operations, screen and distributing all incoming and outgoing mail, packages, and deliveries to include domestic, sensitive, and overseas custom shipments.

Asset control of equipment and furniture to facilitate office relocations to include furniture set-up and removal.

Manage Library vehicle fleet, including cars, trucks, and other equipment such as forklifts and provide safe transportation and shuttle services, both during and after hour.

Assigning and inspecting government property and storing items in the logistics warehouse. The work impacts the Library and has a national and internal impact.

Supervises staff up through the GS-14 level. Performs the administrative and human resource management functions related to the staff supervised.

Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system.

Observes workers' performance; demonstrates and completes work performance critiques. Provides informal feedback and periodically evaluates employee performance.

Resolves informal complaints and grievances. Prepares work improvement plans, recommending personnel actions as needed.

Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area.

Reviews and approves or disapproves leave requests.

Manages agency program for Logistics operations, including asset management, receiving, loading dock management and warehousing, agency-wide management of material handling equipment, supply services, and transportation services.

Evaluates, analyzes, and develops logistics program policies, methods, and procedures to further the Library's goals in the areas of asset control, accountable property, inventory management and security, reutilization and disposal, material recycling, material handling equipment, and transportation.

Responsibilities include planning and directing the agency's personal property management program, through subordinate staff, ensuring LOC adherence with automated and manual property control system including receipt and temporary storage of unprocessed materials and bulk materials.

Directs supply management, receiving, and warehousing operations. Establishes program standards and revises existing procedures as needed to improve operations.

Develops new or innovative inventory controls, procedures, and policies to ensure the protection and maintenance of Library property and to accommodate existing and anticipated program needs.

Directs and manages an agency-wide property and equipment inventory management program with national and international impact.

Oversees coordination of the Library's fixed asset control and tracking program.

This program includes frequent collaboration with Service Unit Property Control Liaisons and Library management offices on annual asset surveys, determination of excesses, and redistribution and disposal of equipment.

Plans for and is primarily responsible for the quarterly Fixed Asset Reconciliation review conducted in conjunction with the Financial Services Directorate (FSD).

Oversees all Library inter and intra-agency mail distribution, ensuring timely and secure delivery of sensitive materials.

Improves efficiency and security of distribution through the development, establishment, and improvement of related processes and procedures.

As appropriate, transitions traditional mail functions to digital platforms.