Supervisory Inventory Management Specialist

Full Job Description

This position serves as a Supervisory Inventory Management Specialist for non expendable (NX) assets/material in the Supply Chain Management Department at the Mann-Grandstaff (Spokane) VA Medical Center and supported catchment area.

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 03/11/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization, and that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Examples of specialized experience would typically include, but are not limited to: planning, coordinating and executing an inventory and commodity management program; establishing procedures, overseeing and reviewing physical inventories and supply reconciliations; conducting data/information analysis for acquisition planning; planning and reviewing supply/inventory processes, functions and related systems; and exercising supervisory responsibilities to include planning, assigning and evaluating work and resolving complaints.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D.

or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M.

if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application.

Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements.

NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

You will be rated on the following Competencies for this position: Communication Leadership Planning and Evaluating Problem Solving Reasoning Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically in an adequately lighted and climate controlled office.

Some standing, walking, bending and lifting (up to 40 lbs.) is required.

Physical exertions including stretching, reaching and pulling or pushing cares occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties and responsibilities include: Lifecycle Management (40%) Oversees the lifecycle management of non-expendable assets in the VA HCS and supported catchment area.

Develops multi-year equipment/NX plans for the entire VA HCS and supported catchment area, utilizing advanced automated non-expendable planning tools.

Participates in facility and VISN strategic planning, quality management of the equipment program, equipment replacement planning on a progressive basis, integrated with management budgetary plans and consistent with life expectancy of equipment.

Utilizes performance improvement methodologies such as lean and six/sigma to improve the overall management of NX assets in the VA HCS and supported catchment area.

Conducts analysis and uses intensive knowledge of NX assets to make recommendations about standardization opportunities to local, VISN and national standardization initiatives.

Through subordinates, directs and oversees the lifecycle management of individual assets in the VA HCS.

This includes, but is not limited to: Conducts short, mid and long-term advanced planning for new and replacement NX assets.

Conducts data analysis regarding NX asset needs based on disparate data points including projected lifecycle, down time, repair rates, lost workload, cost, depreciation, trade-in value and other factors which impact procurement decisions.

Participates in VISN and facility strategic planning to support major and minor construction projects, activation of new facilities, and reuse of existing space involving multi-million dollar projects.

Develops and supports the creation of acquisition strategies and standardization initiatives to acquire and purchase high-tech, high-cost medical devices, surgical equipment devices and major classes of materials, displaying familiarity with contracting laws and regulations with industry practices.

Conducts data/information analysis for acquisition planning associated with materials and/or capital equipment.

Assists customers in the creation of acquisition artifacts in accordance with the Federal Acquisition Regulation (FAR) and the VA Acquisition Regulations (VAAR) for competition and formal advertisement.

Conducts procurement review, analyzing quotations received from vendors and recommends awards using the "best value" approach utilizing factors such as lifecycle, price, payment discounts, shipping costs, delivery times, and specifications in order to make recommendation of award to the vendor that offers the greatest advantages to the Government.

Reviews and reports back to Fiscal Service on listings of delinquent payments and receipts of equipment purchase orders.

This involves liaisons with procurement officials to correspond with vendors to resolve these issues.

Supply Management - Inventory Management & Control (30 %) Oversees the management and control of non-expendable equipment for a VA Healthcare System (VA HCS) and supported catchment area.

Implements best practices, principles, tools and concepts to evaluate and improve supply system performance.

Develops strategies for implementing all future NX automated replacement systems, supply technologies and/or business practices related to Material Management Section functions.

Manages the equipment/supplies loan program, Equipment Test and Evaluation program, Revocable License programs, delivery distribution, storage, transportation, mail center functions, warehousing, and coordinated management oversight with finance, acquisition, and monthly reconciliation of the General Ledger Accounts.

Monitors and manages multiple equipment fund control points, providing status of equipment funds to the Assistant CSCO and CSCO, ensuring continued operation within authorized funding, and controlling status of items on the annual equipment plan.

Supervision (30%) Supervises employees from separate but interrelated units comprised of the Property Management, Warehouse, and/or Mail Center and/or Transportation sections.

Work Schedule: Monday-Friday 7:00am-3:30pm Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Inventory Management Specialist/PD55067-0 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized