Supervisory Health System Specialist

Full Job Description

This position, located at the OKC VA Health Care System, Office of the Associate Director, serves as the Executive Leadership Team's on-site and regional representative assigned to conduct administrative oversight for various outpatient clinics throughout the Facility coverage areas.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11 level. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

This position has the following Individual Occupational Requirement (IOR): Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration....OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to...Mastery of advanced concepts, principles, and practices in health care management to serve as the on-site technical authority for a full range of primary care, mental health and specialty clinics; knowledge of VHA resource management, access management and human resources policy to advise, plan and execute VHA and local organization initiatives and priorities; and knowledge and skill to apply the latest developments in continuous process improvement and clinic management practices to resolve problems for which accepted methods are not directly applicable and to review latest policy, directives and internal guidance for the improvement or sustained compliance of facility operations.

Preferred Experience: Experience in clinical and non-clinical lease management; management of multiple sites of care and service lines; collaboration with stakeholders across the healthcare facility, and data management as it pertains to clinic management and/or resource management and utilization is preferred.

You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Decision Making Human Capital Management Interpersonal Effectiveness Organizational Awareness Systems Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is typically sedentary with occasional walking in, around and between Facility buildings. Driving may be required for this position.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties of this position include but is not limited to...

Oversees and maintains business operations at assigned sites Effectively implements improvements in workflow processes impacting a multidisciplinary group of staff through influence and/or direct supervision Ensure effective utilization of resources at assigned locations and effective implementation of VHA and facility-specific initiatives Serves as the contracting officer's representative for active leased clinic locations Provides active and well-informed administrative participation in planning for the delivery of health care by taking the initiative to identify needs and potential issues/concerns and devising solutions in operations Develops processes to implement long and short-range strategies that support VHA directives and/or Facility policies Provides coordination of on-site requests for resource requests through collaboration with Service leadership and the ELT Participates in regularly occurring construction rounds, safety/EOC rounds and the Annual Workplace Evaluation Collaborates with Facility leadership and guides OPC staff in developing and/or executing policies, processes and programs concerning the delivery of accessible, high-quality, cost-effective health care Provides staffing assistance support to the Associate Director in addition to duties at assigned clinics Discusses, investigates and responds to employee grievances and dissatisfactions as requested for fact finding investigations reporting back to the appropriate management official Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position may be authorized for AD-HOC telework.

Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Health System Specialist/PD12568A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized