Supervisory Administrative Specialist (Assistant Chief)

Full Job Description

The incumbent serves as a senior supervisory official with full administrative and managerial authority over the Community Care Service and directing operations across EPVAHCS' multiple levels of care and sites, academic affiliate locations, DOD facilities, and external provider referral settings.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/10/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: broad knowledge or project and program planning, execution and management; expert knowledge of administrative practices and procedures to meet the demands of Community Care; expert skills in retrieving information and records from data bases; knowledge of and ability to apply tools and techniques through spreadsheets, information systems, and computer applications; knowledge and skill in the use of computer programs; and comprehensive knowledge of all Community Care programs.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have a PhD., or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

This education must have been obtained in an accredited, college or university and such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPT REQUIRED).

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond.

Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages.

The total percentages must equal at least 100 percent to qualify an applicant for that grade level.

Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-11.

(TRANSCRIPT REQUIRED) You will be rated on the following Competencies for this position: Administration and Management Analysis and Problem Solving Communication Organizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work.

Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site.

Incumbent may carry and lift light items weighing less than 15 pounds.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major Duties: Directs planning, personnel management, budget management, policy and program development and implementation, and quality assurance and process improvement activities.

Provides administrative, clinical, and financial oversight to Community Care services including, non-institutional care.

Directs, supervises and manages functions and activities of health and health care services rendered to veterans outside the walls of the EPVAHCS.

Responsible for planning and directing the activities of subordinate managers and supervisors and managing training and support needs to assure an appropriate work environment.

Interacts directly with clinical and administrative leadership as well as allied health staff regarding the coordination of care in the community and contributes to the evaluation of clinical involvement with care in the community issues.

Assesses, plans, and evaluates the processes and daily operations of the Community Care program. Reviews the accuracy and adequacy of financial, costing, and managerial reports.

Develops both long and short-range policies and plans for the organization and manages Community Care needs of the Health Care System.

Devotes a considerable amount of time and attention to budget and fiscal management and accounting activities in order to provide the most value-added and cost-effective health care in the community.

Works closely with the Assistant Director (ELT) and CCS Chief, in formulating budget recommendations for care in the community.

Develops, implements, monitors, and adjusts plans to effectively and cost-efficiently accomplish the mission within budgetary constraints.

Coordinates the development of and provides input into marketing strategies such as newsletters, websites, and social media platforms as it relates to care in the community.

Serves as a public relations representative for the VACCHCS, speaking on all matters related to care rendered in the community.

Creates and monitors a system to track quality and access of care rendered in the community.

Is responsible for conducting internal audits, mandated by Federal and State regulation, to ensure that financial policies and procedures of Community Care are followed and are effective.

Other duties, as assigned. Work Schedule: 8:00am-4:30pm, Monday-Friday Telework: Ad hoc available Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Administrative Specialist (Assistant Chief)/PD012490 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized