STAFF ASSISTANT

Full Job Description

The position is for a Staff Assistant to the Assistant Secretary for Global Public Affairs.

Incumbent will be responsible for coordinating and assisting in the accomplishment of administrative operational issues, processes, and business needs.

Applicants must meet all the required qualification requirements described below by the closing date of this announcement.

NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following: Providing direct front office support to senior executive leadership, independently managing complex calendars, competing priorities, and high-volume taskers in a fast-paced environment.

Coordinating and tracking executive correspondence such as briefing materials, memos, and/or clearance packages, ensuring accuracy, timeliness, and alignment with organizational priorities.

Managing executive-level workflows to meet tight deadlines.

Exercising independent judgment in prioritizing sensitive matters, handling classified or controlled information, and resolving administrative or operational issues on behalf of senior leadership.

Planning and executing logistics for senior-level engagements, meetings, and events, including coordination with internal offices, external stakeholders, and protocol teams.

There is no substitute of education for specialized experience for the GS-12 position. Major Duties:

• Reviews important matters requiring the personal attention of the Assistant Secretary and members of their staff.
• Carries out special assignments requiring a high degree of tact and diplomacy, a comprehensive knowledge of the operations of the Department with which the Assistant Secretary has a continuing interest.
• Oversees operational readiness of the organization, including all necessary procurements, repairs, upgrades of equipment, and proposing new methods for increasing effectiveness and productivity.
• Independently manages the various operational support activities of the entire organization to include developing processes and procedures to conduct and coordinate all management issues (personnel, travel, general services, procurement, etc.)
• Independently manages all operational support to the organization and develops operating procedures and best practices to facilitate the coordination of operational efforts.