Special Assistant to the Chief Nurse Officer (O-5 Billet) Non-Supervisory

Full Job Description

The Special Assistant to the Chief Nurse Officer supports the Chief Nurse Officer in compliance, administration, and strategic planning for ICE Health Service Corps.

Duties include research, coordination, communication, and outreach. Requires nursing degree, PHS service, strong organizational skills, and ability to travel.

This position is only open to current USPHS officers. USPHS Call to Active Duty (CAD) candidates are not eligible for this position.

COMPETENCIES: The incumbent must maintain their clinical license, as applicable; it is the responsibility of the incumbent to fulfill the obligation(s) of their licensing or certifying body to maintain status.

This position may be required to perform clinical activities within the scope of clinical license in times of critical needs within the agency.

Maintains clinical professional skills via continuing education opportunities and aids in Temporary Duty (TDY) support as needed. Military bearing and business acumen. Organizational skills.

Time management skills. Analytical and problem-solving skills. Customer service skills. Active listening skills. Strong oral and written communication skills.

Strong problem solving, judgment and decision-making skills. Integrity and honesty Cultural competency PHYSICAL DEMANDS: Sitting and/or standing for extended periods of time (6-8 hours).

Must be able to lift and carry materials weighing over 15 pounds. Performing repeated bending motion. Average manual dexterity for computer operation. Phone use for extended periods of time.

Major Duties:

DUTIES AND RESPONSIBILITIES: Under the general supervision of the CNO, the incumbent operates with moderate guidance in handling various aspects related to the position.

Performance is evaluated on ability to handle confidential matters, and the completeness, promptness, and use of professional judgment in being responsive to technical assignments.

The incumbent is responsible for providing a variety of professional tasks and administrative services for the CNO/DAD Health Care Compliance to include, but not limited to the following activities: Assists the CNO in the operation of the CNO and IHSC compliance administration, with responsibility for recognizing and referring to the CNO any matter that needs direct attention.

Develops day-to-day and long-term operational requirements and priorities for the CNO/IHSC DAD Health Care Compliance.

Promotes cooperative working relationships with partners at all levels of Government, including other IHSC leadership, OSG, Chief Professional Officers, and Surgeon General Professional Advisory Groups, and the private sector to ensure that the OSG/CNO/IHSC priorities are met, and scheduled communication is executed accurately and appropriately.

Works closely with the administrative assistants, coordinating travel authorities, travel itineraries, and travel vouchers.

Coordinates briefings, meetings, and events relevant to the OSG/CNO/IHSC Compliance priorities and preferences.

Conducts research for documentation essential to technical assistance materials for the CNO/IHSC DAD Health Care Compliance pertaining to briefings, meetings, events, or other communications to ensure that the CNO/IHSC DAD Health Care Compliance is aware and prepared.

Develops presentations and resources for the Office of the CNO to champion the CNO priorities, outline and manage execution of strategic planning and direction of CNO priorities, and collaborate with other offices for new initiatives or partnerships.

Supports the CNO/IHSC DAD Health Care Compliance at meetings and prepares executive summaries to identify key issues discussed, decisions reached, and actions identified for follow-up.

Carries out confidential assignments and prepares reports for the CNO pertaining to plans and activities, often in the early planning stages, which are of sensitive, confidential and often of restricted nature.

Works closely with CNO in outreach activities working closely with senior nurse leaders, nursing organizations and academia to implement priorities.

Keeps the CNO informed on progress of projects, program activities, and timelines across the nurse category. Completed work is reviewed primarily in relation to accomplishments of objectives.

Provides input, based upon knowledge of pertinent literature, clinical experience and evidence-based research, which contributes to the strategic planning and development, scientific administration, and evaluation of nursing programs and education resources.

Assists the CNO with the development of routine letters, responses to incoming correspondence and communications, and research on topic areas for narratives or briefings, as required.

Assists the CNO with activities requiring protocol and military courtesies.

OSG is the sole source for PHS protocol and includes preparing scripts, planning, coordinating, and recruiting resources including human resource needs, and assisting in ceremonies.

Responsible for planning and carrying out assignments; coordinating work with others as necessary. Other duties as assigned.