Site Operations Coordinator

The Harvey S. Peeler Jr.

College of Veterinary Medicine Site Operations Coordinator is responsible for overseeing the day-to-day operations of the CVM site, fleet vehicles, and a wide range of support equipment.

This role involves coordinating activities, providing administrative and technical support, and acting as a liaison between staff, faculty, contractors, and central facilities.

The site coordinator must develop collaborative relationships, possess strong organizational and communication skills, and be able to perform duties with minimal supervision.

They are responsible for overseeing contractor performance, implementing emergency plans, monitoring compliance with CU safety standards, and ensuring the environment is safe for staff, faculty, students, and animals.

Performs other duties as assigned.

30% - Essential - Facilities Support - Main Campus, Equine, & Farm Teaching: Equipment & Maintenance - Submit and monitor WO requests for emergency repairs and routine maintenance activities.

Respond promptly to maintenance requests and clearly communicate updates on progress. Source and manage external vendors for repair and maintenance services.

Conduct regular facility inspections to ensure a safe, clean, and well-maintained environment. Identify potential failures and take steps to reduce impacts on operations.

Purchase parts & supplies and request equipment replacement as needed. Fleet Management - Coordinate fleet-vehicle PM programs, maintenance schedules, replacements, rentals, and leasing.

Schedule vehicle repairs with outside service providers. Ensure that all CVM support vehicles and golfcarts remain clean and in good repair.

Track expiration of licensing, insurance, and warranties of fleet vehicles. Site Activities & Support - Perform daily walk-throughs on all buildings and grounds.

Inspect Quality of Workmanship on landscape/custodial contracts and report shortcomings. Provide damage assessments and inspections after severe weather events.

Provide after-hours support during outages and shutdowns.

Participate in setup & tear down of CVM community activities and events.30% - Essential - Waste Management, Biohazards, & Hazardous Materials: Work with the biohazard team in coordinating weekly shipments of biohazards from the site.

Perform weekly inspections of biohazard areas for cleanliness to limit odors and insects. Assist with Radioactive/formalin exposure monitoring requirements and reporting.

Complete all Hazardous Material Handling training. Routinely inspect Hazardous Material storage rooms.

Ensure that all hazardous materials are stored in the proper locations and stored according to CU policies.20% - Essential - Safety: Ensure all contractors and vendors are performing tasks in a safe manner while on CVM property.

Provide on the spot safety awareness for contractors, vendors and visitors. Utilizes SciShield to collect, organize and display real-time safety and compliance information.

Serve as the point of contact for facility-related injuries, near misses, and corrective actions.15% - Essential - Shipping and Receiving: Ensure that all incoming mail is delivered to the appropriate offices.

Coordinate the flow of large packages being delivered to the site.

Promptly store temperature sensitive packages in coolers and ensure medications or controlled substances are hand delivered to the recipient.

Assist in preparing outgoing packages and deliver to shipping vendors when needed.

Support the delivery of animal carcasses and storage.5% - Essential - Emergency Management & BSC: Support Emergency Management activities across campus.

Perform duties as assistant BSC, completing all training requirements and attending yearly offsite events.

Participate in emergency Shelter-in-Place during weather events, fire drills, and assist with evacuation headcounts. Update Genetec building system to control student & staff access.

Ensure space utilization data is current and room assignments are accurate. Participate in regular meetings with CUPD and CUFD.