Summary

This role involves providing executive-level administrative support to the director of the Grants and Community Services Division within the Michigan State Police, handling tasks like coordinating communications, managing operations, and maintaining confidentiality in a busy environment.

It requires independent decision-making and acting as a liaison between the director, staff, and external partners.

Ideal candidates are organized professionals with strong administrative experience who thrive in fast-paced settings and commit to unbiased, respectful interactions.

Key Requirements

High school diploma or equivalent education
Six years of administrative support experience, including computer use for correspondence and reports
Ability to exercise independent judgment in decision-making
High degree of confidentiality and sensitivity in handling information
Strong communication and liaison skills with internal and external stakeholders
Capability to coordinate multiple functions in a fast-paced environment
Commitment to bias-free performance and promoting equity and inclusion

Full Job Description

Find your new career path. Join the MSP.

This position provides executive assistance and administrative support to the division director of the Grants and Community Services Division. Assists in the overall operation of the division using independent judgment in making decisions. Performs administrative support duties using a high degree of confidentiality and sensitivity. Provides administrative support to division personnel. Serves as a liaison between the division director and other departmental personnel and outside agency professionals in order to expedite actions and communications and represents and relays the division director’s viewpoint on specific issues. This position coordinates multiple functions simultaneously in a fast-paced environment while utilizing professional judgment. This position must function in a bias free manner.

POSITION DESCRIPTION

The Michigan State Police is committed to fostering a diverse, inclusive workplace that accepts, respects, and values the unique contributions of everyone. We are actively looking for individuals who share our commitment to equity and inclusion, and who reflect the communities we serve. Our members are expected to perform their tasks and duties in a bias-free manner, ensuring all persons are treated with dignity, fairness, and respect. Join us as we help build a Michigan where everyone feels safe and secure.

The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service.

Blue and gold MSP benefits info graphic summarizing insurance, paid leave, and other benefits contained in the text below, with representative icons.

Requirements

Education
Education typically acquired through completion of high school.

Experience
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.

Qualifications

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Information

This position requires passing a pre-employment screening, including passing a drug screen, criminal history background check, and a fingerprint check by the Michigan State Police.

Please attach a cover letter/memo addressed to Ms. Nancy Becker Bennett, resume, and official college transcripts (if applicable) to your application. Unofficial transcripts will not be accepted.

Please note: Applicants will be screened out for failure to attach the required resume, cover letter/memo, and (if applicable) official transcripts to their application.

View job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdf

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.