Secretary (Office Automation)

Full Job Description

About the Position: This position is located in Ramstein, Germany, a town known for its rich history, beautiful landscapes, and vibrant community life.

Whether you're stationed here for a short stint or an extended period, there's plenty to explore and enjoy.

Federal employees in Ramstein, Germany may be entitled to receive a 42% Cost of Living Allowance (COLA) in addition to the base salary.

(% is subject to change) Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee Current Permanent Department of Defense (DoD) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Excepted Service Overseas Family Member Appointment Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience GS-05: One year of specialized experience which includes: Compose routine correspondence from verbal or written instructions; schedule appointments and meetings.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60.

Add the two percentages. Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Specialized Experience GS-06: One year of specialized experience which includes: utilizing office automation programs to receive incoming correspondence; compose routine correspondence from verbal or written instructions; schedule appointments and maintaining office records to include time and attendance, payroll and/or leave records.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Time in Grade Requirement GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Time in Grade GS-05: Applicants who have held a General Schedule (GS) position within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks.

This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.

The Hiring Manager may require a typing proficiency test be administered to verify meeting the typing requirements for this position.

Applicants determined to not meet the typing proficiency will be considered ineligible and will not receive consideration for this position.

Additional Information: Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care.

Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.

Medical and dental care may be provided by host nation providers. The availability and level of care at host nation medical and dental facilities will vary by location.

Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement.

Waivers may not be granted to meet the 5 year limitation requirement.

Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved.

Selectees initially recruited from the United States may receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, home leave, etc. (Subject to approval).

Overseas allowances may be authorized in accordance with Department of State Standardized Regulation (DSSR) and DoDI 1400.25 volume 1250.

http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V1250.pdf Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire.

For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits.

If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position.

The initial length of this overseas tour is 36 months. .This position is not covered by a bargaining unit.

If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.

You may claim Priority Placement Program (PPP) preference. DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only. Major Duties:

• Review outgoing correspondence for technical accuracy. (Format, grammar, accuracy, conformance to office policy, completeness, coherence and consistency. Etc.)
• Manage office communication by composing letters, inter-office memos, and/or faxes.
• Manage incoming correspondence for proper distribution.
• Organize information to compile reports for the office.
• Facilitate timely responses to meet deadlines or suspense dates.
• Organize filing systems to ensure proper storage of office documents.
• Maintain suspense records on correspondence and follow up to ensure timely response.
• Provide information and guidance on school procedures, reports, and requirements, as well as school programs, polices, procedures, and activities.
• Review inquiry responses to ensure responses are within policy guidelines and procedures.
• Coordinate meetings or briefings to ensure all participants are provided the agenda, background material, or other necessary information.
• Processes timecards and personnel/position actions for all assigned staff.
• Receive callers or visitors to direct inquiries to staff members