SECRETARY (OFFICE AUTOMATION)

Full Job Description

About the Position: This position is located at a Central Distribution Center (CDC)/Consolidated Meat Processing Plant(CMPP) within the Defense Commissary Agency (DeCA) system.

The primary purpose of this position is to perform secretarial, administrative, general clerical, and typing (office automation)duties and responsibilities.

The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

If you are currently stationed in the overseas area, all of your overseas time will be credited toward your current overseas tour end date.

Your overseas time served will not reset upon accepting this assignment.

If you have returned from OCONUS within the past 2 years or less, your time previously served in the OCONUS area will be credited to your 5 year overseas rotation upon accepting this assignment.

Separated Military Members: Resumes will be accepted from members of the Armed Forces who indicate in their applications that they are available for appointment within 120 days of the closing date of this announcement.

Military members may be appointed while on terminal/transitional leave, before the effective date of their military retirement/separation.

Military Retirees: Within the DoD (Department of Defense), including non-appropriated fund positions, the appointment of retired military members within 180 days immediately following the retirement date to a civilian position is subject to the provisions of 5 United States Code 3326 or 5 U.S.C.

5305.

Current Civilian Employees of the Organization Current Department of Army Civilian Employees Current Department of Army Civilian Employees Applying to OCONUS Positions Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes: 1) managing incoming inquiries and route them to appropriate personnel; 2) utilizing office automated system to prepare correspondences and/or reports; and 3) maintaining calendar for supervisor such as travel arrangement and meetings.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

In addition to meeting the specialized experience above, to qualify for this position you must also meet the qualification requirement listed below: Proficiency requirements: This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minutes sample with 3 or fewer errors Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Major Duties:

• Maintains a filing system and receives mail.
• Serves as the personnel liaison between the Central Distribution Center (CDC) and the Civilian Personnel Advisory Center (CPAC) by generating requests, monitoring status and resolving employee personnel actions.
• Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
• Serves as the payroll liaison between the commissary and the Customer Service Representative (CSR) to resolve payroll issues.
• Maintains the property accounting register relating to supplies and equipment procured for the CDC.