Secretary (Office Automation)

Full Job Description

This temporary promotion may be extended up to a total of 5 years.

The selectee may be returned, at anytime, to the position from which temporarily promoted or to a different position of equivalent grade and pay.

GS-10GS-10GS-10GS-10- To be eligible at the GS-10 level, you must have at least ONE year of specialized experience equivalent to the GS-9 level.

Specialized Experience: is defined as: Experience serving as an executive secretary to a senior executive (such as a Chief Executive Officer, senior officer in a large firm, or equivalent) and performing a wide range of high-level secretarial and administrative support functions in a legal environment.

Examples of specialized experience include managing the schedule/calendar, travel, commitments of an executive; reviewing correspondence prepared for the executive's signature (i.e., memorandums, letters, case files, legal/action documents, and reports); developing and modifying office procedures; creating written documents utilizing advanced functions in office automation software (i.e., MSWord, PowerPoint, Excel); arranging high level meetings; developing background information and drafting introductions, speeches and/or closing remarks to be presented by an attorney at meetings, conferences and/or other speaking engagements.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Major Duties:

If selected for this position, you will serve as the secretary to the United States Attorney (USA), providing a variety of technical and administrative support services.

Typical work assignments will include: Assists the US Attorney (USA) by anticipating and personally undertaking administrative assignments based on a comprehensive knowledge of the policies and views of the USA on significant matters affecting the United States Attorney's Office (USAO).

Manages and oversees the day-to-day activities of the immediate office of the USA. Briefs and advises management and staff of the USAO on the current views of the USA on issues facing the organization.

Develops and modifies internal office procedures based on an understanding of the mission and function of the USAO, the policies and views of the USA, and the incumbent's understanding of administrative concepts, principles, and practices.

Exercises exclusive control over the USA's calendar for all appointments, meetings, engagements, and conferences with complete authority for commitments of time.

Independently deals with those matters addressed to the USA that do not require his/her personal attention by referring such to appropriate staff members, or personally performing the work needed to resolve the matter.

Develops a variety of recurring reports and documents which involve obtaining information from the staff, subject files or other sources, and formatting the needed information properly in narrative, table, or graph formats.

Produces a variety of written documents utilizing varied and advanced functions in one or more types of office automation software.