RECORDS SECRETARY, Medical Examiner

Full Job Description

BENEFITS

Tarrant County employees enjoy superior health, retirement, and insurance benefits & 13 County Holidays

For more information, please click on the link below:

http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

Requirements

1. Prepares and makes case folders for incoming cases.

Receive records for jurisdictional and non-jurisdictional counties, verifying each page for case number and scan into digital format for Crypt database, either as digital media or do not release digital media.

Being exposed to blood/fluids on documents, graphic documents/photographs. Send email notification to the appropriate medical examiners regarding availability of the records.

2. Answers customer questions via telephone, i.e., fees, forms, case information. Answering emotional and highly sensitive phone calls. Entering and exiting mortuary hallways.
3. Codes and binds chart daily. Scans documents from file into digital format to maintain for storage.
4. Makes copies as required.
5. Files and maintains completed case files in an orderly sequence by county.
6. Prepares records for permanent storage including pulling and boxing records and entering information into the document management system.
7. Utilizes the OnBase system to order files requested by doctors and secretaries or for filling incoming records.
8. Maintains a log of files that have been bound.
9. Ensures service requests are completed in Crypt for charts requested from doctors and secretaries. Maintains a record log for incoming and outgoing files.
10. Assumes duties of the Records Manager in his/her absence.
11. Performs other related duties as assigned.

Qualifications

• High school diploma or equivalent.
• Two (2) full-time years of general clerical work experience required, preferably in a medical environment, and experience filing hard copy documents.
• Must be familiar with medical terminology, preparing electronic files, and filing records in a web-based information system.
• Must be able to work with physicians and hospital staff.
• Must have computer skills including a working knowledge of Microsoft programs, especially word processing and spreadsheet.

IMPORTANT NOTICE

To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications.

Please ensure that all sections of the application are fully completed, including Education (specifying the type of degree, field of study, and graduation status), Experience, and Certifications/Licenses.

Resumes alone will not substitute for a completed application.

Incomplete applications will result in disqualification, as eligibility for minimum qualifications cannot be confirmed without full documentation.

If selected for hire, you will be required to provide proof of educational attainment during the onboarding process.

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment.

A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Additional Information