SECRETARY (OA)

Full Job Description

You will serve as a Secretary (OA) in the Environmental Affairs Branch of MARINE CORPS BASE CAMP BUTLER. ***ACCESS TO MEDICAL AND DENTAL CARE IN JAPAN IS EXTREMELY LIMITED.

Please see Additional Information section below.*** Initial consideration for this announcement is limited to the number of applications listed at the top of this announcement.

All applications received on the day the application limit is reached will be accepted and processed.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: Providing clerical and administrative support duties to include: Screening calls and visitors, setting up meetings, maintaining electronic calendars, arranging travel and conferences, and/or preparing and reviewing correspondence and reports.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will receive calls and visitors, referring callers to staff members only those contacts needing their attention or action.
• You will review outgoing correspondence for proper format and grammar.
• You will fill out various travel forms for staff members, arrange for meeting rooms, and preparing scheduled reports from information readily available in the files.
• You will maintain suspense records on all correspondence and action documents and follows up to ensure a timely reply or action.
• You will maintain Director’s calendar and schedules appointments based on knowledge of Director’s interest and commitments.
• You will use various functions of several types of office automation systems such as word processing, data base management, electronic spreadsheets, and graphics packages to complete assignments.