MEDICAL TRANSCRIPTIONIST SECRETARY- Medical Examiner
Tarrant County
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Posted: January 12, 2026 (3 days ago)
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Secretary IV, Part-time - Intake Services
Tarrant County
Juvenile Services
Location
Fort Worth, Texas, 76196-0105
Salary
$16 - $16
per hour
Type
Closes
January 23, 2026
Job Description
Summary
This part-time secretary role supports juvenile probation staff in Tarrant County by handling paperwork, managing records, collecting fees, and assisting with court preparations in a busy office environment.
It involves tasks like updating databases, answering phones, and organizing files for young offenders' cases.
A good fit would be someone organized and detail-oriented with experience in administrative work, especially in legal or social services settings.
Key Requirements
- Proficiency in creating and maintaining records in the Juvenile Case Management System (JCMS) database
- Ability to type and prepare court-related documents such as social histories, progress reports, and detention evaluations
- Experience processing incoming reports, building files, and handling paperwork
- Skills in managing correspondence, mail, phone calls, and greeting visitors professionally
- Competence in financial tasks like collecting probation fees, restitution, and preparing deposits
- Knowledge of notarizing documents, filing, and responding to record requests or subpoenas
- Familiarity with clerical duties including copying, faxing, ordering supplies, and assisting with court docketing
Full Job Description
Provide clerical support to the probation staff, Court Clerk and six (6) satellite probation offices; manage collection, receipt and disbursement of probation fees and restitution; build and maintain juvenile records in the Juvenile Case Management System (JCMS) database on receipt of police referrals; produce court reports; assist in court docketing and develop court information for probation officers for hearings and case management services.
POSTING MAY CLOSE AT ANY TIME AFTER A SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED
BENEFITS
Tarrant County employees enjoy superior health, retirement, and insurance benefits & 13 County Holidays
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html
Requirements
Creates and maintains database for JCMS system; maintains all juvenile files and records; types handwritten or dictated chronological notes of clients into JCMS System (i.e., chronological recordings).
Updates JCMS with case planning dates and scans case planning documents into JCMS. Develops case plan screens in JCMS so probation officer (PO) can monitor upcoming due dates.
Answers phone, takes messages, and greets visitors in a professional manner.
May serve as backup to the Receptionist/Switchboard Operator who answers a multi-lined phone PBX; maintains a sign-in log of clients, attorneys, victims and witnesses for all courts; notifies staff of their arrival and monitors lobby activities.
Also provides assistance in responding to overflow calls for directions and record check information.
Performs a wide range of miscellaneous clerical tasks in support of probation staff including but not limited to notarizing forms, copying, faxing, filing client file paperwork, preparing interim courtesy supervision packets, mailing case planning documents and sealing letters.
Completes CR-44J forms for closed Deferred Prosecution Probation (DPP) and Traditional Probation cases, and removes DPP clients for the processed referrals queue in JCMS.
Qualifications
- High School diploma and one (1) year of office experience.
- Ability to perform word processing proficiently and edit court documents for correct language and composition.
- Accuracy in filing and assignment of numbers of juvenile records; ability to take and transcribe dictation.
- Interpersonal skills in dealing with the public and professional staff.
- Experience in a legal firm, court and probation systems especially helpful.
- Ability to operate fax machine, copier and printer machinery and to instruct others in their operation.
- Ability to place work in priority and meet deadlines.
- Notary Public may be required, depending on position.
- Must be available 25-28 hours a week, Monday - Friday with flexible schedule
* * * IMPORTANT * * *
To be considered for this position, your application must be complete and clearly reflect the minimum qualifications.
Incomplete information in the EDUCATION (including type of degree, field of study, and graduation status), EXPERIENCE, or CERTIFICATION/LICENSE sections may result in disqualification, as eligibility for minimum qualifications cannot be confirmed without complete documentation.
If hired, must provide proof of educational attainment at new hire processing.
Additional Information
While performing the duties of this position, the incumbent is regularly required to sit, stand, kneel, walk, reach and lift.This is a part time position.
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