LEGAL SECRETARY - OAHU
State of Hawaii
StalePosted Jan 28
✓ Fresh Listing
Posted: March 2, 2026 (1 day ago)
This job was posted recently. Fresh listings typically have less competition.
Secretary
Commander, Navy Installations Command
Department of the Navy
Job Description
Summary
This job is for a secretary who provides everyday office support to the director of a Navy recreation program in Hawaii, handling tasks like answering calls, preparing reports, scheduling meetings, and managing files.
It involves working with confidential information and assisting with travel and purchases.
A good fit would be someone with a few years of office experience who is organized, communicates well, and is comfortable using computers for typing and basic software.
Key Requirements
- Three years of progressively responsible office experience demonstrating relevant knowledge, skills, and abilities
- Strong oral and written communication skills, including dealing effectively with people
- Proficiency in using personal computers and various software programs
- Qualified typing skills
- Ability to handle confidential and sensitive matters
- Experience preparing correspondence, reports, and editing for accuracy and grammar
- Skill in managing calendars, travel arrangements, and office files
Full Job Description
This position is located at the Joint Base Pearl Harbor Hickam MWR Administration offices.
The primary purpose of this position is to provide administrative and clerical support to the MWR Director, as well as multiple facilities throughout JBPHH.
This position is open to the public, applicants residing on the island of Oahu only.
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position.
Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate possesses the following: Three years of progressively responsible office experience which demonstrated possession of the knowledge, skills and abilities to perform the duties outlined above.
Ability to communicate effectively both orally and in writing and to deal with people. Must be skilled in the use of a personal computer, various software programs. Must be a qualified typist.
Major Duties:
Major Duties and Responsibilities: Provides administrative and clerical support to the MWR Director, Deputy Director and/or equivalent.
Receives and screens telephone calls and visitors, determines those which can be answered personally, and refers others as appropriate.
Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc. Prepares detail or summary reports of meetings.
Makes arrangements for meetings including space and time and notifies those who are to attend of the topics to be discussed.
Reviews incoming and outgoing correspondence for proper format, conformance with procedural instructions, grammar, and typographical accuracy.
Prepares and types correspondence using established procedures. Edits correspondence for correct spelling, grammar, clarity of expression, accuracy and consistency of facts and appropriate tone.
Reads incoming correspondence, publications, regulations and directives to identify points of interest for the Director and staff. Gathers data and compiles reports as needed.
Establishes and maintains superior's office files. Handles matters of a confidential and sensitive nature. Makes travel arrangements for Director and prepares travel vouchers and reports.
Support Purchases and Purchase requests. May provide advice to secretaries in subordinate branches concerning such matters as reports and correspondence. Maintains the Director's calendar.
Performs other duties as assigned
Check your resume before applying to catch common mistakes