Secretary 9 - MDHHS Office of Recipient Rights (Education, Training and Compliance Section)

Full Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

Position functions as the management assistant to the Director of Education, Training, and Compliance section. This position is responsible for the day-to-day coordination and functioning of the activities of the section and assists the director of the section in assuring the compliance of recipient rights protection systems of the department, community mental health programs and licensed private hospitals and training programs provided by the department. Establishes and produces a variety of documents and reports utilizing various tools such as PowerPoint, Word, Excel, etc. Maintains filing and records of the section. Makes travel arrangements; prepares, compiles and maintains travel vouchers. Recommends action to be taken on Office expenditures such as equipment and supply needs. Cross trains with administrative staff in the Office to ensure all ORR tasks can be completed in a timely manner.

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To be considered for this position you must:

• apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
• attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• attach a cover letter.

wiling and able to meet the requirements of the Long-Term Care Background Check (LTCBC) - Position has direct access to a patient or resident, or to a patient’s or resident’s property, financial information, medical records, treatment information, or any other identifying information.

As authorized under MCL 333.20173a, MCL 330.1134a, and MCL 440.734b, incumbents must pass and comply with the Long-Term Care (LTC) Background Check at the time of hire and during the duration of employment.

The LTC Background Check includes a state and federal fingerprint-based criminal history record check and placement on statewide rapback.

If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts.

Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Please review Civil Service's guidelines regarding Official Transcripts: Official Transcripts (michigan.gov)

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Secretary 9
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Preferred experience in training, seminar and conference event planning.

Additional Information

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

Position Location/Remote Office: This position works a remote/hybrid schedule (Lansing/home). Occasional travel to Lansing or other facilities may be required. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.
Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check.

The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

For information about this specific position, please email MDHHSVacancies@michigan.gov. Please reference the job posting number in subject line.

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