Summary

This job is for an administrative secretary at a Michigan State Police post in Gaylord, where you'll help manage daily operations, handle paperwork, and support the post commander and staff with tasks like filing, reports, and supply ordering.

It's ideal for someone organized and detail-oriented with experience in office support who can keep sensitive information confidential and work well in a team environment.

The role involves coordinating communications and assisting with budgets and timekeeping in a law enforcement setting.

Key Requirements

High school diploma or equivalent
Four years of office experience in administrative support
At least one year equivalent to advanced 8-level administrative support (or two years at experienced 7-level)
Equivalent experience as Secretary E8, Legal Secretary E8, Secretary 7, or Legal Secretary 7
Ability to maintain confidentiality with sensitive documents and information
Proficiency in typing, composing, proofreading letters, reports, and minutes
Passing pre-employment screening including drug test, criminal history background check, and fingerprint check

Full Job Description

Find your new career path. Join the MSP.

**This position is being reposted. You are encouraged to reapply if previously applied.**

Provide management assistance to the post commander and administrative/secretarial support to post personnel; coordinate post operations on behalf of commander while maintaining confidentiality with documents and information received at the post; act as liaison between post commander and staff; type/compose letters, memoranda, reports, minutes of meetings, numerical data, incident reports, and dictating records; proofread and correct prepared material; sort and distribute incoming mail; operate standard office equipment; receive/make telephone calls at post; establish and maintain office files, logs, indexes; prepare financial reports; determine needs and order office supplies; oversee timekeeping; track trooper and sergeant overtime; and assist in budget preparation and management. This position functions in a bias free manner.

POSITION DESCRIPTION

The Michigan State Police is committed to fostering a diverse, inclusive workplace that accepts, respects, and values the unique contributions of everyone. We are actively looking for individuals who share our commitment to equity and inclusion, and who reflect the communities we serve. Our members are expected to perform their tasks and duties in a bias-free manner, ensuring all persons are treated with dignity, fairness, and respect. Join us as we help build a Michigan where everyone feels safe and secure.

The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Information

This position requires passing a pre-employment screening, including passing a drug screen, criminal history background check, and a fingerprint check by the Michigan State Police.

Please attach a cover letter/memo, resume, and official college transcripts (if applicable) to your application. Unofficial transcripts will not be accepted.

Please note: Applicants will be screened out for failure to attach the required resume, cover letter/memo, and (if applicable) official transcripts to their application.

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf