Summary

This job is an administrative support role within the Michigan State Police, where you'll handle tasks like preparing letters, scheduling meetings, managing records for grants and offices, taking meeting notes, and helping with financial duties such as paying bills and tracking time.

It's a good fit for someone organized and detail-oriented with experience in office work, especially if you've supported teams in a professional setting and are comfortable with computers.

The role also involves backing up other staff and dealing with sensitive information, so reliability and discretion are key.

Key Requirements

High school diploma or equivalent education
Four years of office experience in administrative support
At least one year equivalent to advanced 8-level administrative support (or two years at E7-level)
Thorough knowledge of Microsoft Office suite (Word, Excel, Access, Outlook)
Experience with State of Michigan programs like SIGMA and NEOGOV
Ability to handle confidential information and provide backup support to other administrative roles

Full Job Description

Find your new career path. Join the MSP.

This position serves as the management assistant providing administrative support to the State and Local Support Section and the Financial Management and Audit Section. This position is responsible for the preparation and distribution of correspondence, scheduling meetings, assisting as needed with travel arrangements, maintaining grant-related and general office records, maintaining meeting minutes, serve as backup to Finance Unit staff in paying invoices, preparing drawdown memos, and assisting with timekeeping activities. This position requires a thorough knowledge of Microsoft Office (Word, Excel, Access, Outlook), and experience with State of Michigan programs including SIGMA and NEOGOV. This position provides backup to other division administrative assistants as needed and may handle confidential information.

POSITION DESCRIPTION

The Michigan State Police is committed to fostering a diverse, inclusive workplace that accepts, respects, and values the unique contributions of everyone. We are actively looking for individuals who share our commitment to equity and inclusion, and who reflect the communities we serve. Our members are expected to perform their tasks and duties in a bias-free manner, ensuring all persons are treated with dignity, fairness, and respect. Join us as we help build a Michigan where everyone feels safe and secure.

The Michigan State Police (MSP) is a full-service policing agency with statewide jurisdiction, providing over 60 different services either directly to Michigan residents or in support of other law enforcement agencies. The MSP personnel most visible to the public are the uniform troopers whose primary responsibilities include traffic enforcement, crime prevention and investigation, and community engagement and service.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Information

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.