Secretary

Full Job Description

This position serves as the principal clerical and administrative support position in the immediate organizational unit in or for which the persons assisted have responsibility, by carrying out and coordinating all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.

The nature and variety of the activities depend on the needs of the organization served.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/22/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: receiving telephone calls and visitors, determining the nature of business and appropriately directing requests for information; composing and editing correspondence; coordinating the work of an office; maintaining appointment calendars; compiling data for reports; scheduling conferences and meetings.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties: The incumbent provides clerical and administrative assistance to the organization. Controls the activities schedule and reminds managers of appointments.

Obtains information required by management from various sources within the VA, requiring a comprehensive knowledge of the VA's complex organizational structure.

Composes correspondence on own initiative, based on a knowledge of superiors' views and desires. Independently noting and following up on commitments made at meetings and conferences by staff members.

Coordinate the work of the office with the work of other offices.

Ensuring that reports and responses to correspondence are submitted by the staff on time and in the proper format, making travel arrangements, and scheduling conferences Physical aspects associated with work required of this assignment are typical for the occupation and would generally not require a pre-placement examination.

This position will be shared by the Associate Director and Executive High Reliability (EHR). Work Schedule: Full-time, Monday-Friday, 7:30 a.m. to 4:00 p.m. Virtual: This is not a virtual position.

Position Description/PD#: Secretary/PD007850 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized