Records Analyst

Full Job Description

The Records Analyst assists the Clerk’s Records Management Division in delivering archives and records management support to City departments and related agencies by implementing records management policies and procedures, including records retention, storage, disposal, and retrieval.

Department: Records Management Division, Office of the City Clerk
Salary: $59,301 per year.
Posting Type: Announcement
Union: None, this is a non-union position.
Civil Service Classification: Exempt, non-career.

Requirements

General Application Requirements:

You must submit or show proof of all of the following at the time of application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
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NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions.

The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments.

Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

• WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience in archives or records management (Less than full-time experience will be calculated on a pro-rated basis).

• EDUCATION/TRAINING: The application must clearly show a Master's Degree from a fully accredited institution in Library and Information Science or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above).

The Total Qualifying Requirement is seven (7) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

Qualifications

If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s).

You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position.

Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire.

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

Additional Information

• Evaluates and updates records retention schedules to ensure compliance with legal, fiscal and business requirements.
• Provides analytical and technical support for departmental and citywide records management projects, including records surveys, retention scheduling, and workflow analysis to identify functional improvements to recordkeeping systems.
• Works closely with departmental liaisons to deliver records management support including offsite storage, overseeing digitization projects, and policy implementation.
• Provides routine support to the division’s online access tools, including metadata management.
• Assists in developing a training program for records management processes.
• Serves as a subject matter expert in City Council/City Clerk records, making them accessible through surveys, cataloging and digitization projects.
• Performs activities and functions of related personnel and other related tasks and duties as assigned or required.

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