Purchasing Agent/Accounting Technician

Full Job Description

About the position: This position is Non-appropriated Fund (NAF). This position will be assigned to the NAF Accounting Office in the Resource Management Flight on Edwards AFB, CA.

Purchasing Agent duties include but are not limited to the following: acquires a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures.

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities.

An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 04/12/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience: Must have experience which provides a basic understanding of the rules, regulations, practices, and procedures used in purchasing work; knowledge of common business practices with respect to prices, discounts, and deliveries; and skill in locating sources of supply.

Must have work experience in double-entry accounting procedures and techniques; and knowledge of procedures used to enter, modify, and retrieve information in an automated general ledger system.

Must have computer/word processing skills sufficient to produce a variety of documents such as formal letters and spreadsheets.

Must be familiar with computer applications (such as MS Word, MS Excel, etc). Must be able to read, write, and speak English, and communicate effectively both orally and in writing.

Must possess skill in dealing with customers and the public. Must satisfactorily complete a background investigation (Tier 1/NACI). Maintains professional customer service attitude.

Communicates effectively both orally and in writing. Maintains supporting documentation files IAW regulatory requirements.

Accurately prepares reports according to regulations and policies, and in the appropriate format. Meets established deadlines. Ensures compliance with all established policies and regulations.

Keeps supervisor informed of any significant problems that may impact workload. Demonstrates dependability and ability to work well under pressure. Must keep up-to-date on purchasing procedures.

You will be evaluated on the basis of your level of competency in the following areas: Major Duties:

Performs Purchasing Agent and Accounting Technician duties for Resource Management.

Purchasing Agent duties include but are not limited to the following: acquires a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures.

Reviews purchase requests from activities for compliance with administrative requirements and information adequacy, including item description, minimum allowable purchase quantity and estimated cost, and to ensure availability of funds.

Gathers, monitors, and maintains data related to purchasing. Responds to inquiries.

Uses an automated system to prepare standard portions of contract documents and recurring special reports in prescribed formats.

Inputs purchase requests, issue orders, requests for quotations (RFQs), and other purchasing associated information.

Contacts vendor representatives to obtain information on items to be purchased and resolve common problems. Prepares blanket delivery orders and establishes blanket purchase agreements.

Reviews purchase requests for adequacy and compliance with contractual and regulatory guidelines.

Prepares requests for proposals and understands the necessity and situations where general and special provisions are applicable. Prepares a variety of simple contracts.

Submits orders, paperwork, purchase requests, contracts, proposals, etc. to supervisor for review.

Accounting Technician duties include but are not limited to the following: performs double-entry accrual accounting methods to maintain journals and ledgers.

Classifies and verifies a wide variety of accounting documents to assure their mathematical correctness, completeness of information, and appropriate accounting codes.

Maintains double-entry bookkeeping journals and subsidiary ledgers, posting entries to establish accounts.

Prepares monthly balances, reconciles accounts, and transcribes to general ledger for closeout of all accounts.

Traces discrepancies to posting documents, computes operational expenses incurred by individual activities for accounting services provided, and assigns charges appropriately.

Prepares reports that may include: profit and loss statements, financial statements, and miscellaneous financial reporting data.

Resolves disagreements by contacting vendors, managers, or other personnel. May work uncommon tour of duty to include days nights, weekends, holidays, and family days.

Performs other related duties as assigned. Condition of Employment: Must be available to travel for training and seminars as required by the supervisor.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12931791