Program Manager - CJIS Compliance

Full Job Description

Requirements

Responsible for the management and coordination of all tasks associated with one or more major, multi-agency programs of significant complexity and risk.

Utilizes industry standards and best practices to ensure project management principles and processes are used in the facilitation of agency program management.

This unit is the sole source of Branch/Agency implementation and documentation of Programs.

The manager develops, implements, and maintains agency-wide CJIS compliance programs, policies, and procedures to mitigate risks and ensure the confidentiality, integrity, and availability of Criminal Justice Information (CJI) handled by the CSP.

The role also coordinates the activities of Local Agency Security Officers (LASOs) within different CSP units.

• Decide on the specific goals and milestones for the agency-wide CJIS compliance strategy to ensure it aligns with CSP strategic goals.
• Approve the final format and key metrics for dashboards and reporting mechanisms that are used to track and communicate CJIS compliance performance to leadership.
• Set the official agenda for the CSP CJIS Steering Committee, which this position chairs, to ensure inter-departmental collaboration on compliance matters.
• Formulate the official CSP response when acting as the primary liaison to the state CJIS Systems Agency (CSA) or the FBI on policy and compliance matters.
• Provide a final, expert-level judgment to CSP leadership on the correct interpretation and application of a specific CJIS policy or legal requirement.
• Decide on the specific content, format, and frequency of the agency-wide CJIS security awareness and training program for all personnel.
• Make the final decision to approve or reject Information Exchange Agreements (IEAs) and Memoranda of Understanding (MOUs) with external agencies based on their inclusion of required CJIS security clauses.
• Lead all CJIS audits, decide how to manage the preparation process and the collection of requested information from various CSP units.
• Make the official determination on behalf of the CSP as to whether IT services provided by OIT meet all CJIS Security Policy requirements.
• Decide whether to approve an IT project's progression based on if security requirements have been properly integrated from the outset.
• Decide the official guidance to provide to CSP leadership and personnel on how to interpret and apply specific CJIS policies or legal requirements.
• Develop and approve the specific procedures within the agency-wide incident response plan for handling CJIS security incidents.
• Coordinate the response to a security incident across different CSP units to ensure proper investigation, containment, and recovery procedures are followed.

Qualifications

Note, to be considered for this position, you must meet one of the following options for consideration.

Proven Experience, Knowledge, Skills

• Eight years of relevant experience in criminal justice information systems (CJIS) and compliance.
• Please Note: This experience must be clearly documented on your application and the supplemental questions must be answered.

OR Education and Experience, Knowledge, Skills

• A combination of related education and/or relevant experience in criminal justice information systems (CJIS) and compliance equal to eight years.
• Please Note: This experience must be clearly documented on your application and the supplemental questions must be answered.

Preferred Qualifications and Competencies

• Existing relationships with criminal justice partners (federal, state and local law enforcement).
• Proven experience leading and managing teams.
• Strong project management skills.
• Excellent oral and written communication skills.
• Ability to develop and implement policies and procedures.
• Problem-solving and critical thinking skills.
• Experience with vendor management.
• Ability to work collaboratively with various internal departments and external agencies.
• Continuous improvement mindset.

Conditions of Employment

Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Additional Information

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement.

Candidates who meet the minimum qualifications may proceed to the next step.

Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them.

Answers generated by AI-tools will typically be unresponsive.

Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification.

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service.

This documentation is the responsibility of the applicant and must be included as part of your application materials.

Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points.

Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

• Application Tips: For an overview of State of Colorado application process and application tips, please view this video.

• Resumes, Cover Letters, or other documents submitted will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

Notifications: All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application.

Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position.

We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses.

It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• Comparative Analysis Steps may include:

  • Structured application review by a panel of SMEs