Program Assistant II

Full Job Description

THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL

5:00 PM ON THURSDAY, FEBRUARY 26, 2026.

The Department of Labor and Employment keeps Colorado strong and competitive.

We connect workers with great jobs and assist those who have been injured on the job.We help people who are unemployed through no fault of their own by providingtemporary wage replacement and we ensure fair labor practices.

We provide anup-to-date and accurate picture of the economy that helps in decision making.

And we protect the workplace – and Colorado communities – with a variety of consumerprotection and safety programs.

This is a values-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner.

Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• MotivateMe employee wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Access to participate in employer-supported employee affinity spaces

• RTD Eco-Pass Commuter Program

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

Our agency website: Colorado Department of Labor and Employment

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program.

During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process.

To learn more about Disability Hiring Preference and what will be required to participate, please visit our

website: https://sites.google.com/state.co.us/disability-hiring-preference/home

PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications.

Please be as thorough as possible in documenting your education and work history in the application system.

Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.

Requirements

Pay for position:
HOURLY
Manages all onboarding and offboarding tasks, coordinates ongoing staffing needs, and ensures effective stakeholder communication.

This position is in charge of setting up systems and building access, coordinating with the training team, managing equipment and assets as needed, and coordinating with SOS during onboarding and offboarding. The position oversees equipment returns, revoking network systems, and building access from departing employees.

The Staffing Coordinator is the liaison with CDLE HR Partners and UI hiring managers, providing hiring status and effectively facilitating hiring meetings with managers, supervisors, and HR liaisons. Additionally, the Staffing Coordinator coordinates with OIT, submits tickets based on staff access needs, updates systems, transfers Gmail accounts, and manages the ID manager. The role involves facilitating interviews as needed, overseeing all HR and finance coding requirements, including EDSYS requirements, sending out offer letters, alerting HR to initiate background checks, initiating compensation analysis, and completing reference checks for the entire UI division.

In addition, the position assists coordinating retirement and recognition requirements 2-4 times a year as needed and facilitates pay differentials, internal transfers, promotions, and other ongoing staffing needs. As required, performs Kronos Timekeeper duties, assists with TLC responsibilities to post hours, leave, and approves properly, and manages office supply needs. The position also manages employee records and provides training to onboarding staffing coordinators if needed. Actively shares information with the division and helps to implement recommended changes to improve hiring practices.

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R2XX

PROGRAM ASSISTANT II

MINIMUM QUALIFICATIONS:

Experience Only:

Five (5) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years

Required Competencies:

• Initiative and self management skills

• Internal & external stakeholders high-quality customer service

• Excellent interpersonal skills

• Exceptional written and verbal communications skills

• Ability to work effectively in a team environment

• Microsoft Office skills/Google Suite

• Excellent organizational skills

• Detail oriented

• Ability to multitask

• Attention to detail

• Schedule / task management

• Meeting facilitation and notes

• Problem solving & critical thinking skills

• Time Management
  
  

Preferred Qualifications:

• Experience creating Google forms, spreadsheets, and managing data.

• Ability to troubleshoot issues in data systems

• Able to work independently and receive direction from multiple managers and directors on duties and projects.

• Have good grammar, spelling and communication skills.

• Experience working in the State Personnel system.

• Experience with Box Document Management.

• Executive level support.

• Working in an environment that requires a high level of discretion and confidentiality.

• Involvement with coordinating hiring efforts to include onboarding, orientation, offer letters, and/or interviewing.

• Experience working with a variety of stakeholders to prompt and encourage participation in gathering information on an ongoing basis.

• Demonstrable skills to create office procedures, streamlining processes, and documenting them.

• Demonstrable proficiency in Google Suite.
  
  

Conditions of Employment:

• Must be a Colorado resident at time of application.

• You must pass a thorough background check and fingerprinting prior to employment.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Additional Information

For questions regarding this recruitment, please contact: jennie.murphy@state.co.us

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying.

Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process.

Part-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application.

Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process.

Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials.

Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase.

Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.

THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us.

Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200.

While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.