OFFSI Coordinator

Full Job Description

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Department Information:

The Governor’s Office of Federal Funds and Strategic Initiatives (OFFSI) works to maximize federal funding opportunities, effectively preserve and implement federal and stimulus funding, and execute strategic initiatives that build from cross-agency lessons from a coordinated response.

The Office specifically works on the $8.7B in American Rescue Plan Act (“ARPA”) Colorado received and the anticipated $10B from the Bipartisan Infrastructure Bill (“BIL” or “IIJA”) and the Inflation Reduction Act (“IRA”).

Requirements

NOTE: We will begin the review of applications on Wednesday, February 18 and continue until a finalist is identified. For full consideration, please submit your application materials, including a cover letter and resume by that date.

Position Title: OFFSI Coordinator

FLSA Classification: Exempt

Work Schedule: This is a hybrid position, working in office at least 3 days per week

Term Limited: The position is funded through December 2026

Department: The Governor’s Office of Federal Funds and Strategic Initiatives (OFFSI)

Through a cross-agency team of Strategy Officers and a network of local grant navigators, the Office operates as a convener of state agencies, local governments, and other entities to improve the drawdown of federal funds for Colorado while improving government systems to drive efficiencies and implement federal funding.

Office of Federal Funds and Strategic Initiatives reflects the diverse work that goes beyond economic recovery including implementing long-term transformative investments of ARPA funds, maximizing IIJA/IRA opportunities to move Colorado forward, cross-agency coordination and engagement to improve systems strained by the pandemic recovery, and strategic work on Governor priorities.

Our focus is on:

• Minimizing risks, maximizing opportunities, operating with transparency.

• Being prepared to shift strategies and resources based on emerging public needs and the federal funding landscape, while staying grounded in data, trust, and the OFFSI mission.

• Ensuring federal and stimulus funding is spent effectively, impactfully, and equitably.

• Building upon lessons learned to improve public systems.

Organizational Relationships: This position reports to the Chief of the Office of Federal Funds and Strategic Initiatives. This position may occasionally be asked to support other Executive Assistants or other administrative support staff within the Governor’s Office, as needed.

Expected Annual Travel: Occasional in-state travel.

Summary of Functions: The OFFSI Coordinator supports OFFSI to ensure seamless coordination of team deliverables and administrative functions.

The position will provide a critical role in ensuring there is ongoing communication within the Office. This position serves as administrative lead for OFFSI.

This includes managing the Chief’s schedule, coordinating meetings and events, gathering briefing materials, providing quality control for information and task gathering, and general administrative assistance.

Additionally, this role will lead special projects, as assigned, and be provided opportunities to apply their skills in support of team objectives.

The ideal candidate should be detail-oriented, highly organized, proactive, collaborative, and an innovative thinker.

Candidates should also be able to demonstrate strong critical thinking, pattern recognition, and analytical skills, and the ability to adapt quickly and operate nimbly in a fast-paced work environment.

Candidates need to demonstrate emotional intelligence, including humility and empathy, self-reflection and personal growth, and a genuine willingness to receive feedback.

Roles and Responsibilities:

Administrative

• Scheduling and coordination assistance for the OFFSI Chief and Leadership Team including managing scheduling, appointments, and calendars

• Manage OFFSI administrative requests, including expense claims and supply orders for leadership.

• Planning and execution of Office events and meetings, including:

  • Support for Office retreats, leadership meetings, and team meetings

  • Support summits and events

• Supporting the management and tracking to the Office’s budget and administrative needs

OFFSI Operations

• Develop and maintain systems of effective communication and coordination within OFFSI, including:

  • Management of specific requests made of OFFSI team members

  • Communicating weekly around Office priorities and needs

  • Tracking and communicating upcoming deadlines across the organization

• Direct outreach/ongoing communication with the state agencies, stakeholders and partner organizations

• Contribute to strategy and planning work, meetings, and other activities such as process improvement and other opportunities

Project Support

• Lead and complete research assignments as directed by supervisor and leadership team.

• Special project management /coordination as directed by supervisor and leadership team.

Essential Skills:

This position requires a self-starter with strong problem-solving, critical thinking, and pattern recognition skills who can operate independently and nimbly in a dynamic and fast-paced environment. Candidates should also demonstrate personal integrity, confidence, and diplomacy.

• High level of professionalism in all written and oral communications. A strong understanding of executive-level communication is preferred.

• Exceptional time management, organizational skills, and attention to detail.

• Proficiency in Google Apps and Microsoft Suite is essential. Experience with Salesforce is preferred, but not required.

• Strong relationship-building skills and ability to collaborate effectively.

• Excellent project management and coordination skills, including the ability to create and maintain project and action item trackers.

• Basic data management and analysis skills are preferred, but not required.

• Ability to work with high levels of confidentiality and discretion.

Qualifications

Minimum Education/Experience:

• At least five (5) years of relevant experience. This may be exclusively work experience OR a combination of higher education, training, and work experience.

• Five (5) years of professional experience in a related field

OR

• A bachelor's degree and one (1) year of relevant work experience

OR

• An associate degree and three (3) years of relevant work experience

Preferred Qualifications:

• A degree in political science, public policy, business administration, organizational effectiveness, or another related field.

• Previous experience in government or business administration, project management, process improvement, data analytics, customer service, or another related field.

Conditions of employment:Applicants must pass a thorough background check prior to employment. Applications will be considered from residents and non-residents of Colorado; however, applicants must reside in Colorado at the time of employment.

Additional Information

To Apply:

A cover letter and resume must be submitted with the application for consideration.

Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of a minimum of $50,000 or 1x annual salary

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at gov_hr@state.co.us.

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado.

Reach out to the Department Contact to apply using a paper application, including any supplemental questions.

Failure to submit a complete and timely application may result in the rejection of your application.

Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.