Procurement Agent

Full Job Description

GJD-414770 4/26: THIS POSITION IS NON-CLASSIFIED

The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds.

As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success.

Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality.

Requirements

GENERAL SUMMARY

The Procurement Agent provides comprehensive procurement support to a designated portfolio of College departments.

This role acts as the primary point of contact for departmental staff, guiding them through the acquisition of goods and services while ensuring strict adherence to State of Colorado Procurement Code and Fiscal Rules.

Both Purchasing Agents perform identical duties but are divided by departmental assignments to provide specialized, high-touch customer service across the campus.

PRIMARY DUTIES

Departmental Portfolio Management

• Direct Support: Serve as the dedicated procurement consultant for an assigned group of departments (e.g., Academic Affairs, Student Services, IT, or Facilities).
• Requisition Processing: Review and process all purchase requisitions within the assigned portfolio, ensuring correct account coding (Banner) and budget availability.
• Purchase Order entry: Create and maintain formal purchase orders within the Banner system.
• Solicitation Execution: Support Documented Quotes (DQ) and simplified competitive bids for departmental needs, analyzing results to ensure "best value" for the College.
• Insurance Verification: Request and review insurance certificates from service providers to ensure compliance with state requirements.

Commercial Card Program Administration

• Pcard Oversight: Administer the Pcard programs for assigned departments, including card issuance, credit limit adjustments, and account maintenance.
• Compliance Auditing: Perform monthly audits of cardholder transactions to ensure receipts are present, taxes are not paid, and purchases align with State and College policies.
• Training: Provide one-on-one or group training to cardholders and reconcilers within the assigned portfolio annually.

Operations, Verification, and Reporting

• Receiving & Invoicing: Coordinate with vendors and departments to resolve discrepancies between purchase orders, receiving reports, and invoices to ensure timely payment.
• Encumbrance Management: Monitor open purchase orders and perform "fiscal year-end" clean-up to ensure accurate budget roll-over.
• Documentation: Maintain auditable electronic files for all purchases, including bid documentation, sole source justifications, and business case forms.
• Collaboration: Partner with the Contract Coordinator to ensure that any purchase requiring a formal agreement is successfully transitioned to the contract lifecycle.
• Because the nature of procurement can change, other duties may be required and assigned by the Associate Director.

Qualifications

MINIMUM QUALIFICATIONS: Any equivalent combination of education, experience, knowledge, skills, and abilities.

Education:(Minimum/Required)

Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university.

An associate’s degree with appropriate experience may be considered

Experience: :(Minimum/Required)

At least six months of Accounting or professional purchasing/administrative experience

Knowledge/Skills/Abilities:(Minimum/Required)

• Problem solving and critical thinking skills.
• Strong customer service and communication skills.
• Highly detail-oriented and well-organized for tracking complex documents.
• Demonstrated proficiency in Excel (Intermediate to Advanced), Word, and Adobe.
• Ability to multitask and manage competing deadlines.

Licensure/Certification: (Minimum/Required)

Basic Procurement Certificate: Required to complete the certification within 90 days of hire through the Colorado Procurement University (COPROU).

Preferred Qualifications:

Experience: (Preferred)

• Experience working in a higher education or governmental setting.
• Familiarity with State of Colorado Procurement Code and Fiscal Rules.

Knowledge/Skills/Abilities:(Preferred)

Knowledge and use of the Banner ERP system.

Licensure/Certification: (Preferred)

Certifications: CPPB (Certified Professional Public Buyer), CPPO (Certified Public Procurement Officer), CPSM (Certified Professional in Supply Management), ASCM/APICS Certificates

Equipment Used:

Personal Computer and various software products, including but not limited to a strong knowledge of Microsoft Office suite.

Additional Information

Our campus is located in downtown Denver, adjacent to two light rail stations, and just minutes away from shopping, restaurants, and event venues.

When you visit our campus, it will be immediately evident that our faculty, staff, and instructors are passionate about serving our diverse student population.

At CCD our passion is to help others, and we offer career pathways that will make a difference in the lives of our students.

If you are interested in sharing our passion for student success, CCD offers generous medical, dental, vision, life, and retirement options. We also offer the opportunity to expand your education, and those of your dependents, through our tuition reimbursement program.

CCD is a Learning College where policies, programs and practices support learning as the major priority. The Community College of Denver is an Equal Employment Opportunity Educational Employer.

Background checks will be conducted on all finalists for employment consideration.

CCD recognizes that administration, faculty, instructors, and staff reflect the diversity of its students and community and prohibits employment and student discrimination based on race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.

For a complete review of the benefits we offer, please click on the following link:

Click here to view our benefits

SELECTION PROCESS

Preliminary screening will be made on the basis of completed application packet submitted by candidate.

Completed application packet includes: a letter of interest of no more than five pages, addressing in general the items under "Primary Duties" and specifically each item under “Minimum Qualifications”; an online application; resume; and transcripts.

All candidates, including current Community College of Denver employees must submit a complete application packet which includes all materials listed above.

Only completed application packets will move forward for screening. Please review the job duties and minimum requirements carefully.

Meeting the minimum qualifications for a particular position does not assure the applicant an interview. Selected applicants will be invited by the screening committee for interviews.

All application materials become the property of Community College of Denver and cannot be copied.

APPLICATION PROCEDURES:

Interested applicants must submit a complete application packet at https://www.schooljobs.com/careers/ccd which includes:

1. Electronic Application, Click ‘New Resume’ at the bottom of this page
2. Cover Letter
3. Resume
4. References - Names, phone numbers, addresses, & email addresses of three professional references
5. Copies of transcripts, official preferred
6. Copies of appropriate credentials, if applicable

**All included attachments should be saved with the following nomenclature: Last name, First name Document; for example Doe, John Resume; Doe, Jane Transcripts

***Your resume should clearly indicate how you meet the minimum qualifications. Those applicants that do not meet the minimum qualifications will not be considered.

Part-time experience is ½ the equivalent of full-time experience. Example: Four (4) years applicable part-time experience equals 2 years full-time equivalency.

For information regarding Community College of Denver Security, including crime statistics for the campus and surrounding area, please see the CCD Campus Security website under “student’s right to know”: CCD.edu/Safety. For a hard copy report please contact 303-352-3042.