Payroll Manager (Fiscal Analyst 5) Internal AGO only, Financial Services Division, Olympia

Full Job Description

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

This position is open to current permanent employees of the Washington State Office of the Attorney General only.

Position and Salary
The Attorney General’s Office is recruiting for a permanent full time Fiscal Analyst 5 in the Financial Services Division. This position is located in Olympia, Washington, and is not union-represented.

Fiscal Analyst 5 Salary Range 61: $71,472 - $96,144

The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.

The following stipends may apply based on position requirements:

• Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
• Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities.

Excellent benefitsWashington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance.

Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more.

With the goal of employee health and wellness, we also offer:

• Flexible schedules and part-time/hybrid telework options;
• A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources;
• Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more. The AGO is a place to belong and make a difference!

About the Financial Services Division

The Financial Services Division (FIS) provides support and accountability for agency financial and budgetary decisions and practices.

Our primary goal is to protect and enhance the financial health and resources of the Office of the Attorney General including providing efficient, centrally located accounting, budgeting, payroll, contracts and grant services and management.

We produce top quality work in a manner that contributes to the mission of the AGO to be the best public law office.

We conduct the business of the Financial Services Division in a professional and cooperative manner which recognizes the contribution of each team member.

FIS ensures that the reporting and transmission of agency financial information is complete, accurate and timely.

FIS is also responsible for agency budget development and monitoring in addition to accounting, payroll, contracts and purchasing functions.

FIS contains three main sections: Accounting, Contracts and Budget.

The Accounting Services Unit is responsible for Accounts Payable, General Accounting, Accounts Receivable, Revenue, Timekeeping and Payroll functions.

This unit processes employees' travel vouchers, vendor invoices, purchase orders, partners with the state and federal auditors, accounting for federal grants, produces our federal indirect rate, distributes cost allocations, provides cash management, daily deposits, wire transfers, local bank services including settlement monies, legal services billing and the preparation and disclosure of our financial statements.

In addition, the unit ensures all transactions processed comply with state and federal requirements and reconciles all parts of the agency's reportable financial structure.

The unit also manages the internal timekeeping system to generate the legal invoices distributed to most state agencies, boards, and commissions.

This position is in the Payroll and Compliance group of the Accounting unit. Staff interact collaboratively with staff in Human Resources and provide important services to AGO staff in areas of payroll, compliance, and reporting.

Duties and Essential Functions of a Payroll Manager (Fiscal Analyst 5)

This position leads a team of 5 fiscal analysts responsible for processing all of payroll transactions for approximately 1800 agency employees.

The Payroll Manager assigns duties, distributes and coordinates workloads and manages professional staff, it reports to the Payroll Compliance Manager (MA5) who reports to the Accounting Services Director (WMS).

This position is the expert on payroll activities for the office and interacts closely with AGO HR partners, management, legal staff, FIS staff, external stakeholders and clients.

The Payroll Manager collaborates with partners, provides consultative services, supervises, and develops solutions to complex problems in a positive supportive environment.

Some specific tasks:

Work with communications staff to create and distribute payroll and benefit related information to the agency.

Provide guidance in coordination with other FIS managers on accounting and fiscal procedures.

Complete audits to verify accuracy.

Manage processing within HRMS, Benefits 24/7, AFRS/Workday to maintain accurate payments and deductions for employee compensation, leave accruals and use, and benefits administration for over 1800 employees.

This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.

Required Qualifications - This position is open to current permanent employees of the Washington State Office of the Attorney General only.

Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and four years of relevant professional experience.

Additional professional experience may substitute for education but not the credit hours.

A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

You may have gained relevant professional experience through previous jobs in payroll, human resources, and timekeeping processes and procedures.

About the Washington State Office of the Attorney GeneralThe Attorney General’s Office (AGO) touches the lives of every resident in this state.

We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor.

The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities.

This includes:

• Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations)
• Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources)
• Criminal justice and public safety (investigative and prosecutorial support, financial crimes)
• And much more!

Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest. If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.

Commitment to DiversityDiversity is critical to the success of the mission of the AGO.

This means recognizing, respecting, and appreciating all cultures and backgrounds-- and fostering the inclusion of differences between people.

Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.

One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019.

Our commitment to employee wellness is reflected in earning the 2024 Zo8 Washington Wellness Award.

Application Instructions

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• A letter of interest, describing your specific qualifications for the position;
• A current resume detailing experience and education.

Read the Following Information Completely:

• Carefully review your application for accuracy, spelling and grammar before submitting.
• You may not reapply to this posting for 30 days.
• The initial screening of applications will be solely based on the contents and completeness of the “work experience” and “education” sections of your application in www.careers.wa.gov, completeness of the application material submitted, and responses to the supplemental questionnaire.
• A resume will not substitute for completing the “work experience” section of the application.
• All information may be verified and documentation may be required.
• The Washington State Office of the Attorney General does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Equal Employment Opportunity and Accommodations Requests:

Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees and volunteers enjoy a respectful, safe and supportive working environment.

Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can AGO employees and volunteers achieve their fullest potential and best advance the goals and mission of the AGO.

The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.

Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.wa.gov.

Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

For questions regarding this recruitment or assistance with the application process, please contact the recruitment team at HREmployment@atg.wa.gov.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.