Fiscal Analyst 2- Payroll (FA2)

Full Job Description

Work Hour flexibility may be available and considered
Salary: $3,811.00 - $5,117.00 Monthly

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Olympic Region as a Fiscal Analyst 2.

If you like working with numbers, are detail-oriented, and enjoy working in a fast-paced environment, please consider joining our fiscal team. This position is the Payroll & Benefits Fiscal Analyst for the Olympic Region. This position reviews and approves payroll documents and deduction forms, and reviews and analyzes accounting data for accuracy before and after entering into agency and statewide financial systems. Responsibilities include interpretation, analysis, and verification of fiscal data and understanding and application of Collective Bargaining Unit rules, Washington Administrative Code, SAAM, Civil Service Rules, federal taxes, and other miscellaneous deductions for processing employees’ time records, Health Care Authority rules for processing employees’ insurance, and Department of Retirement System rules for processing employees’ retirement. Position leads and trains fiscal staff in processing employee payroll documents & applicable deductions, as well as all applicable rules and regulations. Prepares and analyzes accounts payable and receivable discrepancy solutions. This position also processes data for, and reviews, analyzes, and interprets multiple reports from financial systems, including accounting, contracts, and grants, and corrects discrepancies, analyzes compliance with employee withholding to the Internal Revenue Service. This position assists higher-level staff in the implementation of financial systems and recommends fiscal controls and improvements of business practices to upper management. This position processes employee benefits and distributes employee reports and files as necessary.

Requirements

Responsibilities:

Payroll & Benefits Administrator. Tasks include verifying and reconciling the semi-monthly payroll information for approximately 170 permanent, part-time, and seasonal employees.

Prepare and analyze semi-monthly leave reports to identify employees requiring additional regular and overtime pay adjustments, which require complex, detailed calculations and analysis of payroll records.

Analyze, interpret, and apply complex Civil Service Rules, and DNR policies and procedures in regard to regular pay, overtime, part-time, and exempt employees; overtime-eligible and non-eligible employees; employee benefits to ensure accuracy and compliance with State and Federal requirements, and Collective Bargaining Unit Agreements.

Region Benefits Specialist. Tasks include overseeing and verifying medical, dental, life, and long-term disability insurance enrollments and changes, ensuring accuracy of coverage and deductions.

Processes long-term disability claims. Verifies and ensures the accuracy of retirement data.

Analyze and research discrepancies in labor reports to ensure that region staff charges are appropriately distributed.

Research employee Time and Activity Reports (TARs) to verify appropriate organizational codes and position numbers for staff hours defaulted from the distribution system.

Accounts Payable. Audit Warrant Register, verify documents created by other fiscal staff; analyze stalled payments in AFRS, and make corrections as needed.

Analyzes and prepares documents for the fiscal & biennium close.

This includes reviewing and analyzing agency reports, invoices, FES, agency forms, OFM rules, and Financial Management Division guidance.

Prepares and analyzes FES and agency reports regarding payments in FES and uploads payables into the FES system.

Accounts Receivable. Ensures accurate application of payments, internal controls, and resolves complex application issues for all funds received in the Olympic Region.

Ensures the region's daily deposit and payments are ready for application and funds are applied appropriately to programs by the Fiscal staff.

Monitors, reviews, and resolves discrepancies discovered using NaturE, SAAM, OFM purchasing guidelines, Agency SOPs, policies, and procedures.

Fund 411 Activities – AssetWorks. Coordinates the performance of and reconciles the annual region equipment inventory. Prepare reports for managers and division staff.

Supervises.

Supervises two Fiscal Analyst 1s and acts as backup for the Fiscal Analyst 4 during absences to ensure problems are resolved, functions and deadlines are met, critical or time-sensitive work is completed, and the unit workload is distributed as necessary.

Back up to the Fire Fiscal Analyst 2 and the Fiscal Analyst 1s to ensure payroll and accounts payable are processed promptly.

Qualifications

Required Qualifications:

• One year of relevant professional experience in accounting or a related field.
• Experience with using computer programs such as Microsoft Outlook, Word, and Excel, with an aptitude for learning new software.
• Proficiency using a ten-key calculator.
• Data Analysis.
• Mathematical Reasoning.
• Fiscal Accountability.
• Ability to effectively organize and prioritize work under inflexible, conflicting deadlines.
• Ability to effectively convey ideas and information in writing, using language appropriate to both the complexity of the topic and the reader's knowledge and understanding.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations, and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

Special Requirements and Conditions of Employment:

• This position is in an office setting at the Olympic Region, Forks HQ.
• Travel for this position is minimal. Travel could be for training, meetings outside the region, or participation in fire suppression activities.

Desired Qualifications:

• Associate of Arts degree or higher in accounting or a related field.
• Fifteen (15) course credit hours of accounting, auditing, or budgeting.
• Knowledge of payroll processing. Ability to present and communicate technical information.

Don’t let doubts stop you from applying for this position. At DNR, we value diversity and inclusion in our organization, and we are looking for the best person for the job. We are invested in acquiring the best and most innovative candidate for the job, and that candidate may be one from a less traditional background. It is important you consider and clearly communicate within your application materials how your education, volunteer work, life skills, and experience transfer to this position and the qualifications. If you have any questions about the qualifications, please contact us at DNRrecruiting@dnr.wa.gov. Don’t hesitate to apply!

Additional Information

Application Requirements: Failure to provide the listed documents may result in disqualification. If you have questions or difficulty attaching these documents, please contact DNRrecruiting@dnr.wa.gov.

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications for the position and the position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: References are optional at the time your application is submitted. Finalists will be asked to provide a list of at least 3 professional references with current telephone numbers, including your current or most recent supervisor.
• Important: Do not attach any documents that include photos or private information (Social Security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions? Please contact Karla Warren at karla.warren@dnr.wa.gov/360.640.3484 or email us at DNRrecruiting@dnr.wa.gov.

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR).
At DNR, we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference, please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your Social Security number before attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing, or completing your application, call 360-664-1960 or 1-877-664-1960 or email CareersHelp@des.wa.gov.

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