Payroll Systems Analyst - IFD (Internal/Current employees only)

Full Job Description

The position of Payroll Systems Analyst is responsible for supporting payroll operations and serving as the subject matter expert for the agency's timekeeping system. Incumbent in this position is maintaining and processing overtime records for more than 1,200 employees. The incumbent identifies potential process improvements, troubleshoots system and payroll issues, and provides user support. Incumbent in this position will perform activities necessary to process payroll and maintain related records for voluntary and involuntary deductions. This position works under the knowledge of established policies and procedures. Incumbent in this position must stay up-to date on any changes in laws and policies as it will affect their work. Incumbent will need to express independent judgment in some areas of job while others are governed by policies and laws. Position reports to the Payroll Manager.

Agency Summary
The mission of the Indianapolis Fire Department (IFD) is to provide emergency and fire protection services to the City of Indianapolis and surrounding areas. IFD personnel are highly trained professionals, serving not only as firefighters but also as paramedics, emergency medical technicians, extrication specialists, swift water and rescue divers, confined space and trench rescue technicians, and hazardous materials specialists. This broad skill set enables the department to save lives, protect property, and preserve the environment. IFD achieves this mission by fostering a productive, collaborative, and compliant work environment that enables its workforce to effectively serve the residents of Indianapolis and Marion County.

Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Requirements

• Serve as the primary subject matter expert for the Kronos timekeeping system.
• Partner with HR and IT to implement, troubleshoot, and maintain timekeeping codes, rules, and workflows to ensure seamless payroll processing.
• Monitor and audit overtime, leave, and other premium pay entries to ensure compliance with collective bargaining agreements, City policies, and labor laws.
• Pull, review, and reconcile Kronos files for payroll processing; identify and resolve discrepancies before payroll submission.
• Coordinate payroll/timekeeping system changes with HR, IT, and City administration to ensure system accuracy and compliance.
• Update, verify, and maintain changes in employee payroll and timekeeping records.
• Generate, audit, and interpret payroll and timekeeping reports for accuracy and compliance with current labor agreements.
• Respond to employee inquiries related to timekeeping, payroll discrepancies, and policy application.
•  Support payroll-related compliance processes, including audits and reporting.
• Develop, maintain, and distribute Kronos job aids, cheat sheets, and training materials for supervisors and employees.

Qualifications

Bachelor’s Degree in Accounting, Accounting Principles, Finance, Business Administration, or a related field of study with six (6) years of previous work experience in a related position. Must have knowledge of Enterprises Resource Planning systems, including UKG and PeopleSoft Human Capital Management system. Must have knowledge of applicable accounting, payroll, budgeting, and financial management practices. Specific knowledge base in accounting principles and techniques involved in payroll preparation, monitoring and control, payroll related accounting practices, labor contracts and their impact on payroll, and applicable federal, state, and local laws. Strong analytical, problem-solving, and troubleshooting skills with ability to identify problems and determine corrective actions. Effective collaboration and communication skills as well as an ability to handle multiple assignments in a timely manner with minimal supervision. Must have excellent written and verbal communication skills. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Ability to prioritize work and promptly resolve or escalate when necessary. Must be proficient in Microsoft Office.

Preferred Job Requirements and Qualifications
Master’s Degree in Accounting, Accounting Principles, Finance, Business Administration, or a related field of study with two (2) years of previous work experience in a related position. Must have knowledge of Enterprises Resource Planning systems, including PeopleSoft Human Capital Management system with an emphasis on PeopleSoft Time & Labor version of 9.0 or higher. Must have knowledge of applicable accounting, payroll, budgeting, and financial management practices. Specific knowledge base in accounting principles and techniques involved in payroll preparation, monitoring and control, payroll related accounting practices, labor contracts and their impact on payroll, and applicable federal, state, and local laws. Strong analytical, problem-solving, and troubleshooting skills with ability to identify problems and determine corrective actions. Effective collaboration and communication skills as well as an ability to handle multiple assignments in a timely manner with minimal supervision. Must have excellent written and verbal communication skills. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Ability to prioritize work and promptly resolve or escalate when necessary. Must be proficient in Microsoft Office.

Additional Information

Working Conditions
Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. 

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally