Medical Records Technician
Military Treatment Facilities under DHA
FreshPosted Jan 26
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Posted: January 26, 2026 (0 days ago)
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Medical Records Technician (Office Automation)
Military Treatment Facilities under DHA
Department of Defense
Location
Virginia
Salary
$41,341 - $53,744
per year
Type
Full Time
More Healthcare & Medical jobs →Closes
January 30, 2026
GS-4 Pay Grade
Base salary range: $30,286 - $39,372
Typical requirements: 1 year general experience. 2 years college or associate degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves managing patient medical records at a naval medical center, including filing documents, checking for accuracy, and using computers to handle reports and correspondence.
It's a good fit for someone detail-oriented with basic office skills who enjoys organized administrative work in a healthcare setting.
Entry-level candidates with relevant education or experience in record-keeping would thrive here.
Key Requirements
- One year of specialized experience in maintaining and researching medical records, compiling reports, and assisting with patient records (or equivalent at GS-04 level)
- Four years of education above high school in business, secretarial, or technical fields (or a combination of education and experience totaling 100% of requirements)
- Proficiency as a qualified typist (40 words per minute with three or fewer errors on a 5-minute sample)
- Knowledge of medical terminology
- Ability to review medical records for accuracy and ensure proper billing procedures
- Experience using office automation software for correspondence and record maintenance
- U.S. citizenship
Full Job Description
About the Position: This Medical Records Technician (Office Automation) position is located at Portsmouth Naval Medical Center, Portsmouth, Virginia.
This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD to recruit and appoint qualified candidates to positions in the competitive service.
Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes maintaining and researching the medical record archive system, compiling reports for the department, and assisting with medical records for patients.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).
OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60.
Add the two percentages. AND Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.
Major Duties:
- File treatment results in patient records.
- Review medical records for accuracy.
- Ensure proper billing procedures are initiated upon completion of appointment.
- Maintain records for tracking and reporting.
- Utilized office automation software to produce correspondence.
- Archive and retire medical records according to regulations.
- Knowledge of medical medical terminology.
Check your resume before applying to catch common mistakes