MANAGEMENT SUPPORT SPECIALIST (Title 32)

Full Job Description

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a MANAGEMENT SUPPORT SPECIALIST (Title 32), Position Description Number D3020000 and is part of the AR ANG 189 MSQ FT, National Guard.

NATIONAL GUARD MEMBERSHIP IS REQURED- If you are not currently a member of any military service (Brach/Status), please provide a letter stating intent to join.

GENERAL EXPERIENCE: Experience, education or training which provided a general knowledge of principles of organization, management, and administration.

Compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information.

Progressively responsible experience which demonstrates the ability to provide technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Experience using computer and automation systems. SPECIALIZED EXPERIENCE: 1 year specialized experience, education or training equivalent to at least the next lower grade level.

Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled.

Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures. Major Duties:

1. Coordinates Personnel Management Activities (30%)Serves as a technical and subject matter expert on military personnel management policies, procedures, and regulations.

Provides guidance and training to lower graded HR Specialists on various personnel actions, including promotions, reassignments, evaluations, and awards, to ensure alignment with mission requirements and organizational goals.

Creates, reviews and develops performance standards, assists in setting expectations, and provides feedback on work quality, performance and progress for subordinate administrative personnel.

Prepares, awards, and disciplinary documentation for supervisory review and action as required. Identifies developmental needs and coordinates training to improve staff proficiency.

Assists in managing leave schedules to maintain adequate staffing levels.

Identifies and refers complex military and civilian personnel issues to supervisor and works closely with Force Support Squadron, State Human Resources Office, and other supporting organizations, as needed, to find resolutions to issues.

2. Human Resources and Administrative Support Functions Coordinates human resources and administrative support for military personnel within the unit.

Serves as primary contact for unit level military personnel matters, assisting supervisors and commanders with policies and programs.

Collects, analyzes, and compiles personnel data for reports and briefings. Collaborates with Force Support Squadron and other agencies to resolve personnel issues and implement policy changes.

Maintains accuracy and integrity of personnel electronic records and data systems. Supports workflow and task assignments among personnel specialists to ensure timely completion of work.

Ensures quality control of personnel documentation and supports personnel accountability programs, including Air Force Personnel Accountability and Assessment System (AFPAAS). 3.

Specialized Functional Areas and Program Management Serves as lead for two or more specialized functional areas supporting unit operations, ensuring compliance with Air Force policies.

Key areas include: Administration: Oversees preparation and publication of personnel documents and orders using automated systems.

Provides training and guidance on Defense Travel System (DTS) administration, including profile management, report generation, and finance process support.

Supports official mail operations and government purchase card activities of the assigned organization.

Personnel: Administers and manages personnel records, evaluations, awards, promotions, leave programs, and official correspondence.

Provides expert advice on military personnel programs, including policy interpretation and procedural guidance. Maintains personnel electronic records ensuring compliance with Air Force directives.

Provides customer assistance, analyzes personnel data trends, and prepares reports to support leadership decision-making.

Unit Deployment Management: Oversees unit deployment readiness by maintaining deployment documentation, coordinating with Installation Deployment Officer (IDO), and monitoring unit status through Logistics and Personnel Management Software and systems.

Ensures timely preparation and processing of deployment and redeployment actions and documentation to support unit member deployment and redeployment.

Training: Plans and coordinates unit training program activity.

Advises and communicatees with unit commanders, Base Education and Training Management office, and unit training managers on training options, scheduling, and compliance with standards to ensure training requirements are met to maintain combat readiness.

Program and Special Duties Management: Administers, oversees, or assists with special programs including Government Purchase Card, Defense Travel System, Unit Drug Demand Reduction, Security, and Unit Recognition programs for regulatory compliance and to provide advisory support as needed.

4. The incumbent provides limited supervisory oversight, including assigning tasks, monitoring progress, and providing feedback to lower-graded employees.

These duties constitute less than 25% of the incumbent's time and are performed under the guidance of the GS-11 Supervisory HR Specialist.

Appraises subordinate workers' performance with the approval of the GS-11 Supervisory HR Specialist. Recommends awards when appropriate and approves within-grade increases, subject to GS-11 review.

Initiates action to correct performance or conduct problems and effects minor disciplinary measures such as warnings and reprimands, with final approval from the GS-11.

Recommends action in more serious disciplinary matters to the GS-11 Supervisory HR Specialist.

Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance. 5. Other duties as assigned.