Management Services Specialist

Full Job Description

This position is located in the Office of the Director of Operations, Office of the Assistance Secretary of War for Legislative Affairs (OASD (LA)).

The Assistant Secretary of Defense for Legislative Affairs (ASD(LA)) is the principal advisor to the Secretary and Deputy Secretary of War on all matters pertaining to the Department of War (DOW) Congressional relations and has continuing responsibility for promotion of mutual understanding and cooperation between the DoW and the Legislative Branch.

In order to qualify for this position, you must meet the requirements described below.

You may qualify at the GS-09 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-07 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to: 1) providing day-to-day administrative support functions such as filing and records maintenance, office inventory, etc; 2) Managing critical timelines or events are met utilizing a task management system; and 3) Preparing reports summarizing findings of gathered information.

OR I have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B.

or J.D., if related from an accredited college or university.

(Note: You must attach a copy of your transcripts.) OR I have the specialized experience as described in A, but less than one year; and I have at least one year of graduate education as described in B, but less than the required two years.

I have computed the percentage of the requirements that I meet, and the total is at least 100% (To compute the percentage, divide your total months of qualifying experience by 12.

Then, divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

The total percentage must equal at least 100 percent to qualify.). (Note: You must attach a copy of your transcripts.) .

You may qualify at the GS-11 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-09 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability to: 1) applying the policies, procedures, and processes, and regulatory guidelines of day-to-day administrative support functions; 2) Preparing reports summarizing the analysis of findings; and 3) Assisting in improvement of administrative work methods and procedures, information, and documentation systems.

OR I have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related from an accredited college or university.

(Note: You must attach a copy of your transcripts.) OR I have the specialized experience as described in A, but less than one year; and I have at least one year of graduate education as described in B, but less than the required two years.

I have computed the percentage of the requirements that I meet, and the total is at least 100% (To compute the percentage, divide your total months of qualifying experience by 12.

Then, divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

The total percentage must equal at least 100 percent to qualify.).

(Note: You must attach a copy of your transcripts.) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

You will receive credit for all qualifying experience, including volunteer experience.

All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages.

For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume.

If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration.

Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission..

A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.

This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin.

It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters.

Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible".

Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave.

Current or Former Political Appointees: Agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level.

If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office.

Time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume. Major Duties:

Incumbent typical work assignments may include the following: Assists in the operations of the Office of the Assistant Secretary of Defense for Legislative Affairs performing various administrative studies that require knowledge and skill in applying analytical and evaluative methods and techniques to issues concerning the efficiency and effectiveness of administrative programs.

Develops and improves the effectiveness of the administrative work methods and procedures, information and documentation systems.

Maintains internal control of staff and administrative actions throughout the Office of the Assistant Secretary of War for Legislative Affairs (OASD(LA)).

Assists with reviewing, analyzing, and evaluating travel budget requests and estimates. Prepare travel orders and assists personnel with processing travel vouchers.