Management Analyst II - Non-Merit

Full Job Description

Regular Schedule: 34 hours per week

A Non-Merit vacancy exists in the Department of Health and Human Services, Bureau of Community Health Services.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this classification may be filled from the list of eligible applicants.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Requirements

The Management Analyst II provides fiscal, administrative, and analytical support for the Maryland Consortium on Coordinated Community Supports (MCCCS) - Baltimore County program.

The Maryland Consortium on Coordinated Community Supports is funded through the Blueprint for Maryland’s Future and administered through the Baltimore County Department of Health.

The funding supports expanded behavioral health and wraparound services for students Pre-K through 12th grade.

The position is responsible for monitoring and supporting sub-grantee fiscal compliance and payments, managing grant agreements, analyzing financial and programmatic data, and ensuring adherence to County and funder requirements.

The MA II develops reports, dashboards, and presentations to communicate outcomes to stakeholders and assists in the preparation of budgets, applications, and expenditure reports.

The role also supports policy and process development, participates in audits, assists with grant writing, and provides technical assistance to sub-grantees to strengthen fiscal accountability and program performance.

Essential Functions with % Time Allocations

1. Sub-Grantee Fiscal Oversight and Support – 40%

• Monitor sub-grantee performance and fiscal compliance
• Receive, review, and reconcile invoices and supporting documentation from sub-grantees
• Process, issue, and track sub-grantee payments
• Provide fiscal and technical assistance to sub-grantees regarding compliance and reporting requirements
• Review and provide TA on sub-grantee budget proposals
• Draft, prepare, and execute sub-grantee agreements in compliance with County and funder requirements

2. Data Management and Program Evaluation – 20%

• Collect, verify, and analyze sub-grantee data for program monitoring and evaluation
• Develop and maintain a management information system to track sub-grantee performance and expenditures
• Develop dashboards and data presentations for management and stakeholders to communicate grant outcomes

3. Grant Program Administration –30%

• Assist in the development, implementation, and monitoring of overall grant programs
• Prepare and submit annual program and budget proposals
• Track and monitor grant expenditures to ensure compliance with grant guidelines and County fiscal policies
• Prepare and submit required expenditure and performance reports within established timelines
• Review and execute grant agreements with funders
• Serve as primary fiscal liaison with funders, responding to inquiries and audit requests
• Coordinate annual sub-grantee funding application and review process
• Procure goods, services, travel/trainings, and supplies necessary for Hub operations
• Prepare presentations, briefings, and reports for County leadership, stakeholders, and community partners

4. Policy, Compliance, and Audit Support – 10%

• Research and interpret fiscal policies, procedures, and regulations related to Maryland Consortium on Coordinated Community Supports and Baltimore County grant processes
• Participate in audits and respond to auditor requests for documentation
• Recommend process improvements to strengthen fiscal accountability and compliance

Examples of Other Duties

• May represent the department at meetings or on committees.
• Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this classification. They may not include all of the duties of each position in this classification. Each position in this classification may not be required to perform all of the duties listed.)

Qualifications

Required Qualifications
Graduation form an accredited college or university with a bachelor’s degree, preferably in business administration, public administration, economics, or a related field
plus
two years’ experience performing professional fiscal, administrative, and analytical duties.

(Additional experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education.

Education in business administration, public administration, or a related field beyond a bachelor’s degree may be substituted on a year-for-year basis for the required experience.)

Knowledge, Skills and Abilities:

• Proficient in accounting principles, budgeting, finance, and public administration principles.
• Thorough knowledge of the principles and practices of budgeting and statistical data analysis.
• Skill in formulating, executing, and controlling budgets.
• Skill in analyzing expenses, revenues and other budgetary data.
• Skill in researching, analyzing, and reporting on management issues.
• Skill in performing fiscal analyses of proposals.
• Skill in performing statistical analysis of data.
• Skill in administering contracts and grants.
• Strong analytical and critical thinking skills
• Knowledge of Maryland State and Baltimore County grant application and funding processes
• Proficient in Microsoft Office Suite, especially Excel, Microsoft Word, Forms, and Powerpoint
• Excellent written and verbal communication skills
• Ability to manage multiple projects and meet deadlines
• Familiarity with project management principles and tools

Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Additional Information

Physical and Environmental Conditions:
The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites and the performance of physical activities such as walking, standing, and lifting.

Medical and Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete a physical examination and an employment background investigation, including, but not limited to criminal background, education, and fingerprinting check.