Mail Processing/Filing Clerk

Full Job Description

Incumbent is responsible for a variety of clerical functions in the case management systems. Accepts and processes legal filings on behalf of the court.

Follows established policies and procedures, is well organized, and detail oriented. Works cooperatively within a team environment to ensure all tasks are completed timely.

Substantial independent judgment and ability to work independently is required. Knowledge of various functions of the Clerk’s Office and how it relates to other agencies.

Requires extensive knowledge of and strict adherence to requirements and regulations related to the filing of legal documents and court proceedings; accessing court services; accessibility of court records, especially confidential records; and various fees and payment processes.

Agency Summary

Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court’s fiscal agent and trustee of child support payments.

The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer.

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Requirements

Key Responsibilities

• Receives and enters filings, correspondence, inquiries, transcripts, and other documents; and processes them in case management systems.
• Responsible for processing legal filings for multiple courts, timely and accurately.
• Sorts and relates documents in work queues.
• Complies with and processes court orders.
• Maintains accurate party information and contact information within case management database.

Works cooperatively with judicial officers and staff, attorneys, and other public employees.This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications Minimum Job Requirements and QualificationsHigh School diploma or equivalent and two (2) years of previous clerical experience required.

Must be able to communicate effectively orally, verbally, and in written formats. Attention to detail is a priority.

Requires ability to work independently with minimum supervision and promotes teamwork.Preferred Job Requirements and QualificationsAssociates degree or equivalent post-secondary education.

Clerical experience in a court or similar legal setting.

Additional Information Working ConditionsEssential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical ConditionsSitting at a desk the majority of the day

• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally