INTERNAL CONTROL ANALYST - TITLE 5

Full Job Description

***THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.*** This position is for an Internal Control Analyst, Position Description Number T59034P1 located at the 165th Comptroller Flight facility in Garden City, Georgia.

This is a permanent Excepted Service Position that does not require a National Guard commitment. Area of Consideration: Open to all US Citizens.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

A non-award SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

To qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Specialized Experience: To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job.

One year of specialized experience equivalent to the GS-09 grade level in the Federal service as the Financial Management (FM) focal point for the Financial Improvement and Audit Readiness (FIAR) initiative, as well as, advise the Comptroller and Wing Commander in all matters relating to FM FIAR within the FM community.

OR Substitution of Education for Specialized Experience: High school graduate or the equivalent may be substituted for 3 months of experience.

Education in schools above the high school level may be substituted for experience on the basis of one academic year of study (i.e., 36 weeks of substantially full-time study, or 30 semester hours or the equivalent) for 12 months of experience.

For experience required in excess of 24 months, education in schools above the high school level may be substituted at the rate of one academic year of education for six months experience.

Each 30 semester hours credited must have included at least six semester hours in courses which are directly related to the type of work of the position.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

(Note: You must attach a copy of your transcripts.) Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week.

Part-time hours are prorated. Major Duties:

As an Internal Control Analyst, GS-0501-11, you will: Provide administrative oversight of the Quality Assurance (QA) Program.

Provide technical assistance and advice to the Financial Manager (FM) and staff.

Examine all areas to determine the effectiveness of procedures and also determines if supervisors are recording quality data upon which accurate management conclusions and decisions are based.

Ensure effective and efficient quality standards and internal controls are in place at base level operations. Ensure the unit is performing in accordance with established standards.

Research, develop, modify, and maintain qualitative standards for use in evaluating and monitoring performance indicators.

Use verifiable and objective measures and develop statistically reliable and valid measures whenever possible.

Provide technical internal control advice on military pay, civilian pay, travel pay, disbursing and collection, accounting, vendor and contract pay, budget, and systems administration.

Maintain a schedule of all reports, audits, inspections, and internal control reviews. Independently conduct various reviews to assess organizational performance. Manage self-inspection programs.

Examine all pay-related and accounting and financial functions to ensure internal accounting systems and administrative controls are sufficient to reasonably ensure all obligations and payments comply with applicable laws.

Ensure funds are safeguarded against waste, loss and misappropriation, and all remittances and payments are properly accounted.

Review military pay vouchers, travel payments, and entitlement documents to ensure supporting documents are applicable and valid. Perform post-audit voucher review.

Work closely with the financial management staff to extract needed information for targeting and studying suspected potential weaknesses.

Identify existing and potential material weaknesses and work with affected officials to develop a schedule of corrections.

Understand and identify material weaknesses in this context relate to the monetary value and the perceived command, public, or political sensitivity associated with a particular function.

Monitor access levels and dual access to financial systems and prepare or oversee the preparation of all internal control reports.

Examine all functional areas and determines the effectiveness of procedures, the integrity of financial and accounting data, and other decision-support criteria used by management.

Ensure quality assurance standards and internal controls are in place within the comptroller office and reports discrepancies to the FM. Focal point for fraud prevention.

Review retrieval data provided by the local systems branch to screen for any unauthorized access level or dual access between the payable systems and the general accounting system.

Report discrepancies to the FM for further research. Review and coordinate, with management and affected supervisors, new or modified applications affecting automated systems.

Identify needed system changes and conduct system change tests to ensure changes produce the desired matches such as, duplicate payments, collections, and reconciliations.

Responsible for analyzing findings and recommendations. Report discrepancies to the FM.

Gather data, track discrepancies, prepare trend charts, and facilitate discussions with personnel at financial or QA meetings.

Ensure all open discrepancies are consistently and aggressively addressed and resolved through completion. Prepare monthly Discrepancy Tracking Report to management for review.

Cross-feed various reports and bulletins, on a routine basis, through various electronic communications such as, emails and websites throughout the Wing financial management community.

Facilitate monthly QA meetings and prepare minutes. Perform other duties as assigned.