Industries Manager 4 - Financial Services Manager

Full Job Description

Correctional Industries (CI) within the Department of Corrections (DOC), is seeking a highly motivated and qualified individual to fill a permanent vacancy as an Industries Manager 4 - Financial Services Manager. This position is located at Correctional Industries Headquarters (CI HQ) in Tumwater, WA. This position generally works from 7:00 a.m. to 3:30 p.m. Monday through Friday.

In order to be considered for this position, please apply directly at www.careers.wa.gov to this announcement AND attach the following items to your application:

• A current resume (indicating your related experience).
• A letter of interest (preferably no more than two pages) describing how you meet the qualifications and why you are an ideal candidate for this position.
• Three (3) professional references.

**Please note, an incomplete application package may disqualify you from the process.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified and documentation may be required.

Correctional Industries (CI) is a unique blend of business and government, using private industry tools and techniques to provide a public service. Operations within the state correctional facilities are supported by sales to state agencies, county and local governments, and not-for-profit organizations.

AGENCY PROFILE:

For information about the Correctional Industries located at CI HQ please visit the Washington CI – CI HQ webpage.

DOC OFFERS:

• Flexible schedules
• Comprehensive compensation packages
• Training and development opportunities

Requirements

This position, working collaboratively with internal and external stakeholders, contributes to the agency’s mission to improve public safety by positively changing lives by supporting the adequate supervision and accountability of incarcerated workers.

Correctional Industries (CI) is committed to maintaining and expanding incarcerated work training programs which develop marketable job skills, instill and promote positive work ethics and reduce the tax burden of corrections.

Correctional Industries works within the Reentry Division, providing people with focused success opportunities.

The Financial Services Manager manages operational and program activities in collaboration with superintendents, agency administration, managers, CI staff, internal and external stakeholders, and potentially other state agencies.

It ensures compliance with WAC, RCW, Agency Policy, and state and federal laws. This position contributes to CI’s business plans and operating forecasts.

The primary purpose of this position is to work in collaboration with the Assistant Director (AD) of Financial Operations to develop, implement, monitor, and improve financial operations statewide, with the goal of reducing costs, improving financial reporting, and maintaining effective relationships in the business units located in the field.

This position has indirect authority over business managers and is required to communicate agency goals and objectives, ensuring financial and asset management processes are aligned with Correctional Industries' strategic plan, State regulations, and State Auditor recommendations.

Duties include, but are not limited to:

Primary Responsibilities:

• Provides oversight of the Financial Services for Correctional Industries as related to accurate information gathering and reporting to internal and external stakeholders.
• Develops decision documents for change in business practices, staffing proposals, and/or reporting changes.
• Coaches, trains and mentors all direct reports in regard to personnel issues, forecasting, budgets, reporting, asset management, and customer service.
• Resolves concerns and complaints with internal and external stakeholders. Provides supervision and accountability to direct and indirect reports within the organizational chain.
• Development, documenting, and collaborating with stakeholders on policy revision, standard operating procedure development/revision, and process improvements.
• Responsible for the review and approval of annual forecasts in collaboration with internal stakeholders representing CI’s various lines of business.
• Ensures that decisions and assigned direct reports are working in adherence to the Collective Bargaining Agreement.
• Provides regular updates and information as needed for CI Advisory Committee and/or other requests for reports.
• May be assigned as a workplace investigator.

Scope of Control and Influence:

This position reports to the Deputy Director ensuring accurate financial data needed for budget and management decisions; oversees financial operations and processes statewide; and ensures Correctional Industries' compliance to State law, rules, and policies.

It works in conjunction with Correctional Industries' accounting team and business managers to establish and/or maintain internal control practices.

This position recommends changes to policies concerning financial operations and collaborates with the Accounting Services Manager to oversee and monitor both Accounting and Financial Services staff.

The Financial Services Manager influences and impacts statewide policy and procedures or operations. Provides direction for assuring the efficiency, consistency, and accountability of operations, programs, and services.

Direction and decisions made by this position impact the viability of the incarcerated work programs and training of incarcerated individuals in work ethics and skills to enable successful reentry into the community.

If programs fail to provide products that do not meet the communicated promise and/or values, the product and the program could fail.

This failure could result in a loss of revenue, which could mean a loss of incarcerated individuals, jobs, loss of civilian jobs, and the potential closing of some CI operations.

Additionally, this position regularly makes financial decisions impacting the department.

Decision Making and Policy Impact:

This Financial Services Manager monitors financial reporting and initiates changes to purchasing status and asset retirement affecting Correctional Industries' revolving fund (Fund 401) and appropriated fund budgets (Fund 001).

This position makes recommendations concerning financial standards in accordance with the strategic plan, inclusive of annual equipment replacement schedules.

This position analyzes, implements, and monitors policy changes that can potentially impact budget and external environments.

Policy effects include the success of the agency mission, implementation of new legislation and evidence-based goals, as well as statewide impacts over critical business functions.

Managing multiple priorities that include project planning, scope management, cost and risk management, and process improvement initiatives.

Collaborates across internal and external teams and ensures vision and execution of strategies are clearly communicated.

Failure to properly lead the organization’s initiatives and oversee operations can lead to deficient business decisions and lost revenue.

This position will develop and implement project development strategies for related policies that impact CI operations.

Failure to properly implement project strategies could negatively impact the CI mission and strategic goals

Operating Budget Controlled:

This position controls approximately $125 million in revenue, $120 million in expenses, and $29M in assets recorded in the annual financials for revolving fund (Fund 401).

This position makes disbursement recommendations for Correctional Industries' appropriated funds (Fund 001) to the Deputy Director.

This position oversees and makes recommendations to stakeholders concerning annual forecast development and administration.

Financial Influences and Impacts:

• This position maintains indirect authority with business managers in the field concerning all financial activity, including purchasing, financial and inventory practices and procedures as well as key performance indicators aligning with the strategic plan and state requirements.

Qualifications

Required Qualifications:

• High School Diploma or GED

• Minimum four (4) years relevant professional experience in accounting and financial analysis and reporting.

• Currently posses 18 quarter hours or 12 semester hours in accounting, auditing or budgeting from an accredited institution as recognized by the U.S. Department of Education (UDSE) or the Council of Higher Education Accreditation (CHEA) or a foreign equivalent.

• Demonstrate analytical skills and the ability to display analysis by graphs and charts using Microsoft Office software

• Minimum three (3) years full-time experience supervising employees in which the supervisor duties included directing the work of employees supervised and providing employee feedback.

Preferred Qualifications:

• Bachelor's degree from an accredited college/university in accounting, auditing, budgeting, or business from an accredited institution recognized by the USDE, CHEA, or foreign equivalent.

Currently possesses or will obtain within 12 months of hire, completion of Accounting 201, 202, and Government (OR) Cost Accounting from an accredited institution as recognized by the U.S.

Department of Education (USDE) or the Council of Higher Education Accreditation (CHEA), or a foreign equivalent.

• Experience in the Agency Financial Reporting System (AFRS) for the State of Washington.

• Ability to impact/convince others using collaboration and interpersonal skills and use effective oral and written communication skills.

• Ability develop and implement operational efficiencies and continuous improvement

Special Requirements:

• This position is exempt from Washington's civil service rules. Exempt employment is considered "at will" and there are no contractual employment rights. Exempt employees serve at the pleasure of the Appointing Authority.
• Maintain regular and reliable attendance.
• Complete a felony disclosure form prior to employment and submit to a criminal background check.
• Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service, and other required training.
• Provide physical residential address and home telephone number to the Department of Corrections.
• Become familiar and comply with all Department policies and procedures and Collective Bargaining Agreements as applicable.
• Must possess and maintain a valid driver's license.
• Submit to drug testing in accordance with agency policy.
• Must pass pre-employment drug testing.
• May be required to visit adult correctional facilities and work directly with incarcerated individuals.

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

2. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
3. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
4. Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email grace.kilmer@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388