Human Resources Specialist #2656

Full Job Description

The Human Resources Specialist provides critical support across a broad range of HR functions, including part-time employment processing, HRIS data management, Non-Exempt leave tracking, recordkeeping, and front desk administration.

This role ensures compliance with HR policies, contributes to departmental projects, and delivers outstanding service to the college community.

Key Responsibilities

• Employment Processing & I-9/E-Verify Administration
  Coordinate and process part-time employee files. Enter I-9 and E-Verify data accurately, reviewing documents for completeness. Ensure employment packets comply with college policies and procedures.
• HRIS / Data Management & Leave Maintenance
  Perform precise employee data entry in HR systems, including Colleague. Track Non-Exempt leave, verify leave data, support the Leave Manager, and resolve routine employee and supervisor inquiries. Serve as backup to ensure continuous leave operations.
• Employment Verifications & HR Communications Management
  Respond promptly to employment verification requests. Manage HR fax, email, and employment inboxes, maintaining accurate records and routing correspondence appropriately.
• HR Filing & Recordkeeping
  Support HR filing and recordkeeping systems, create new employee files, oversee archival of records, and coordinate annual record disposal according to retention policies. Serve as backup as needed.
• Administrative / Front Desk Support
  Assist with general HR administrative functions, including processing mail, serving as front desk receptionist and switchboard operator, assisting visitors, and directing telephone inquiries appropriately.
• HR Projects & Initiatives
  Contribute to HR projects, initiatives, or special assignments, supporting departmental goals and operational improvements.

Requirements

This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Preferred candidate will have an associate degree or higher in human resources or related area.

Qualifications

Qualifications & Skills

• Strong knowledge of human resources administration, including employment processing, leave programs, recordkeeping, and federal/state regulations (e.g., I-9, E-Verify, Non-Exempt leave).
• Proficiency in HR systems such as Colleague and other tracking tools to maintain accurate data, generate reports, and ensure compliance.
• Skilled in modern office procedures and software, including word processing, spreadsheets, databases, presentations, and email systems like Outlook.
• Experience organizing and maintaining physical and electronic files, processing employment and leave documentation accurately and in a timely manner.
• Excellent customer service skills with the ability to maintain confidentiality, exercise discretion, and communicate effectively both verbally and in writing.
• Ability to work independently and collaboratively, prioritize multiple tasks, and demonstrate sound judgment, tact, and professionalism across the college community.

Additional Information

Applicants MUST complete the online SC State Jobs Employment Application. To fully evaluate qualifications, some positions may require submission of unofficial transcripts with the application. Only complete applications are considered. For assistance, contact TTC Human Resources at 843.574.6201. The position is open until filled.

Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire, official transcripts/certifications are required.

Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and/or certifications. Upon hire, official transcripts/certifications are required.

Unofficial transcripts may be uploaded to the application, mailed to TTC Human Resources, PO Box 118067 Charleston, SC 29423), or faxed to 843.574.6682 or emailed in PDF format to Employment@tridenttech.edu by the deadline date and time.

Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).

Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy