Human Resources Assistant (Office Automation)

Full Job Description

These positions are located in the Food and Drug Administration, Office of Operations, Office of Talent Solutions.

The incumbent serves in a developmental position and with supervision, performs a variety of duties associated with work supporting recruitment and placement which includes processing various personnel actions, maintaining organizational filing, and utilizing HR automated systems to perform administrative support functions.

The position of Human Resources Assistant (Office Automation) falls under the 0203 occupational series.

To qualify for this position at grade GS-5, you must meet all requirements by 11:59 pm EST on 03/05/2026.

Minimum Qualifications: Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

The specialized experience must demonstrate one year of full-time work experience, or the equivalent if part-time (for example, an employee working 20 hours per week for a 12-month period should be credited with 6 months of experience.) Experience may have been obtained in either the federal service or its equivalent with state or local government, the private sector, or nongovernmental organizations.

GS-05: You must have 1 year of specialized experience equivalent to at least the GS-04, in the Federal service, which includes: Providing administrative support; Preparing, maintaining, or assembling files and records; and Utilizing office automation systems to enter, retrieve, or manage data.

-OR- B. Successfully completed 4 years of education above the high school level.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. (Must submit transcript). -OR- C.

A combination of successfully completed post-high school education and specialized experience may be used to meet total qualification requirements.

Only education in excess of the first 60 semester hours/90 quarter hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

One full academic year of study (30 semester hours/45 quarter hours) beyond the second year is equivalent to 6 months of specialized experience (Must submit transcript).

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account, https://secure.login.gov/, select the Application Status link and then select the More Information link for this position.

The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

Be sure that any uploaded documents you provide in your application are free of document security or compression which might render the document unreadable by our system.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience.

In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time.

As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification.

Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

• Code and process personnel actions; prepare pre-appointment packages; in-process employees.
• Generate a wide variety of standard reports and provide advice and assistance regarding automated HR systems.
• Establish, maintain, and utilize automated HR systems to perform administrative support functions.
• Provide a variety of general information regarding recruitment program functions, processes, and procedures.
• Process a full range of standard recurring HR actions such as career and career-conditional appointments, separations, pay changes, and excepted appointments for positions within the General Schedule, and other pay schedules.