Grants Administrator 3 (12-0072)

Full Job Description

The recruitment is exempt from the hiring freeze (Administrative Order 358).

This recruitment is open to Alaska Residents only. Applicants must meet

Alaska Residency Requirements in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

The Grants Administrator 3 (GA 3) is the lead grant administrator for all grants awarded by the Council on Domestic Violence and Sexual Assault (CDVSA). Key responsibilities include administering and managing over 100 sub-awards funded through a combination of multi-year federal and state general funds. The GA 3 oversees grantee financial compliance monitoring, develops and coordinates the grantee solicitation process, utilizes grant management software to administer and track required documentation, and works with federal and state auditors to ensure compliance with federal and state fiscal requirements. The GA 3 works closely with a GA 1/2 and Admin Operations Manager to provide administrative support activities related to the disbursement of funds to community organizations to support the mission of CDVSA.

OUR ORGANIZATION, MISSION, AND CULTURE:
CDVSA's purpose is to empower Alaska communities to create a future free from domestic and sexual violence. Additionally, CDVSA has built a comprehensive, interconnected system of services accessible to all Alaskans that promotes safety and decreases domestic and sexual violence, working toward an Alaska free of domestic and sexual violence. The mission of the Council on Domestic Violence and Sexual Assault, located within the Department of Public Safety, is to promote the prevention of domestic violence and sexual assault through a statewide system of support, safety, intervention, education, and accountability and healing for those who cause harm. CDVSA's core values are excellence, passion, receptivity, and collaboration.

THE BENEFITS OF JOINING OUR TEAM:

CDVSA is a small, dynamic team of eleven (11) staff plus an 11-member board of directors. The staff works both as a team, as well as independently, to guarantee coordinated and collective outcomes. The CDVSA team provides funding, support, training, and technical assistance to 34 community-based nonprofit agencies all working to end domestic, sexual, and other violence in Alaska. Because Alaska ranks number one in intimate partner and interpersonal violence across the country, the work CDVSA does is critically important to improve the health, well-being, safety, and growth of all Alaskans. Working at CDVSA requires compassion for those we serve and passion for the mission, including an overriding desire to end domestic and sexual violence in Alaska.

THE WORKING CONDITIONS YOU CAN EXPECT:

CDVSA is located in beautiful downtown Juneau, Alaska, with easy access to restaurants, shopping, and the waterfront boardwalk. CDVSA is located in the Community Building, a secure building at the intersection of Third and Main Street. The offices are open and welcoming, with space for team interactions, as well as individual space for independent work. The work environment is friendly, supportive, team-oriented, and focused on accomplishing the important work of CDVSA. Work schedules are flexible as long as they fall within the State of Alaska business hours. Additionally, CDVSA provides the opportunity, depending on the needs of the office, and the suitability of position and staff, for team members to request a hybrid work schedule combining in-office and up to 2-days of telework per week. Weekly staff meetings are held to promote communication, collaboration, and camaraderie.


WHAT WE ARE LOOKING FOR:
CDVSA is looking for applicants who are self-motivated, critical thinkers, and inquisitive about their work. Competencies required for the position includes:

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operate effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Requirements

Any combination of education and/or experience that provides the applicant with competencies in

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction.

It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Some positions may require procurement certification from the Department of Administration, Division of General Services.

Some positions may require frequent travel to remote areas.

Qualifications

COVER LETTER:

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

AT TIME OF INTERVIEW:

• Copies of last two (2) performance evaluations. List of three recent professional references, two of which must be from a current or former supervisor. Current telephone and email contact information is required.

BACKGROUND CHECK:

This position requires the incumbent to submit to a fingerprint based criminal history background check. Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

CONFIDENTIALITY AGREEMENT
The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.

EDUCATION:

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.

(Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION:

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE:

Applications will be reviewed to determine if minimum qualifications are met.

Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time.

Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES:

This recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT:

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE:

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains.

For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE:

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed torecruitment.services@alaska.gov.

Additional Information

For specific information in reference to the position please contact the hiring manager:

Britten Niemi

Administration Operation Manager 1

Phone: 907-465-1148

britten.niemi@alaska.gov