Grant Accounting Assistant 2

Full Job Description

This is a hybrid position and will work in the office 2 days a week based on business needs. Training may be in office daily until after probation.

Requirements

Why It's a Great Opportunity: As an experienced Accounting Assistant with grant and public sector experience you will be responsible for various accounting tasks such as tracking Accounts Receivable and Accounts Payable.

You will review transactions and ensure any grant requirements are met.

You will also review service data reports, review and apply payments, reconcile billings and prepare reimbursements to service providers.

Why It's a Great Department: Pierce County Human Services exists to ensure that every person in our community has the opportunity to live with dignity, stability, and hope.

As the county’s community and human services department, we strengthen the local safety net by investing in programs that support people at every stage of life—from early childhood and youth development to housing stability, behavioral health, disability support, and services for seniors, veterans, immigrants, and refugees.

Working alongside nearly 170 community-based organizations, local governments, and nonprofit partners, we respond to both urgent needs and long-term challenges with compassion, accountability, and collaboration.

Whether helping families stay housed, supporting recovery and wellness, connecting people to food and transportation, or expanding access to opportunity, our work is grounded in the belief that strong communities are built when people are seen, supported, and empowered.

Together with our partners, we are committed to creating an inclusive, responsive system of care that helps Pierce County residents not just survive—but thrive.

Learn more about the Human Services Department here.

How to be Successful in the Role: We are looking for someone adept a classifying accounting transactions with exceptional attention to detail in everything they do.

Someone receptive to regular feedback and seeks to learn and grow. Someone with intermediate excel skills well above data entry who knows formulas, pivot tables, and V-lookups.

Plus knows Adobe Acrobat Pro to create various types of PDF documents. We’d like someone who can work effectively in a hybrid remote work and in-office environment.

Your Future in this Role: A future career in Pierce County means joining an organization committed to your growth and success.

Through the Leadership Certification program, robust online learning, and a variety of training opportunities, Pierce County ensures continuous professional development throughout your journey.

This dedication extends beyond individual advancement, it reflects a broader mission to foster inclusive communities, maintain safe infrastructure, and promote equitable access to opportunities.

Here, careers don’t just thrive, they empower individuals to make meaningful contributions to a resilient, vibrant future for all.

Core Daily Responsibilities:

• Reconciles general ledger to County records using warrant listing, payroll expenditure/revenue reports, monthly expenditure transfers and cash receipts/disbursements according to Generally Accepted Accounting Practices.
• Reviews specific grant requirements along with specific County Finance requirements.
• Posts accounts receivable to correct program in accounting system.
• Uses State runs and County warrant listings and transfers to reconcile expenditures so not to over/under spend the budget. Reconciles with grantors/contractors and County records.
• Reviews and prepares program files, payroll files, expenditures, and income files for annual audits according to Generally Accepted Accounting Practices.
• Prepares cash projections for a variety of grants/contracts. Determines amount of cash on hand; projects amount to be spent and requests money to cover expenditures.
• Prepares reimbursements to grantors/contractors according to grant/contract specifications.

A classification description with a more detailed list of essential functions that may be performed can be found here.

Qualifications

• Three or more years of progressively responsible bookkeeping or closely related work experience, with special emphasis on human services grants/contracts.
• Must attach a resume and cover letter to be considered.
• May substitute on a month-for-month basis, successful completion of course work in bookkeeping, accounting or closely related subjects relevant to the requirements of the position for a maximum of one year of the experience requirement.
• As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

Additional Information

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.gov/jobs.
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.
• This is a grant-funded position. Continued employment is contingent upon job performance/evaluation, continued funding of the program, and other appropriate County procedures.

This recruitment is a competitive selection process. Applications are reviewed and evaluated based on the quality and relevance of education and experience in the areas listed.

Applicants whose qualifications most closely align with the County’s needs will be invited to move forward.

Notification of application status typically occurs within two to three weeks after the closing date.

Some applicants may receive short notice to participate in additional selection steps, which may include assessments, phone screens, or interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step.

We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career.

We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.

Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?