Federal Grant Compliance Specialist

Full Job Description

This position oversees the development, modification, and implementation of systems, standards, procedures, and financial controls to ensure Federal Grant compliance.

In addition, the position will research and analyze the production of internal compliance policies and procedures and lead monitoring and compliance efforts with partners.

This position is focused on compliance for the HUD Entitlement Grants (CDBG, HOME, HOPWA, ESG).

This position is critical to supporting Human Services Department funded projects with non-profit and city partners throughout the City of Seattle.

Requirements

Policy and Procedure Development:

• Develop, implement, and maintain internal policies and procedures to ensure federal grant compliance across the department as well as with other city departments and external partners.
• Update internal policies as needed to reflect changes in federal regulations and ensure continuous compliance.
• Conduct regular risk assessments related to grant compliance and recommend improvements to mitigate risks.

Grant Compliance Monitoring:

• Work with FGMU team to establish regular risk-based monitoring plans.
• Monitor project partners in accordance with the annual monitoring plan to ensure compliance with federal grant laws and regulations, terms, and conditions.
• Review and audit financial records, progress reports, and other documentation submitted by grant recipients to ensure proper use of federal funds.
• Identify non-compliance issues and work with FGMU staff, city departments and external stakeholders to resolve issues in a timely manner.

Monitoring and Audit Support:

• Assist in preparing for and supporting internal and external monitoring reviews and audits related to federal grants.
• Provide documentation and reports to federal grantors and auditors as required.
• Ensure that monitoring and audit findings related to federal grants are addressed promptly and appropriately.

Grant Reporting and Documentation:

• Prepare and review periodic reports for federal grantors, ensuring accuracy and compliance with grant terms related to report content, financial accounting and submission deadlines.
• Assist in responding to inquiries from federal agencies regarding grant performance, financial, or compliance issues.

Collaboration and Communication:

• Work closely with project managers, finance teams, other city departmental staff, and external stakeholders to ensure the effective and compliant use of federal grant funds.
• Communicate with federal funding agencies and representatives to clarify grant requirements, requests for information and to resolve compliance issues.

Training and Guidance:

• Provide training and technical assistance to HSD program staff, other city staff, and subrecipients on federal grant compliance requirements.
• Develop training materials and resources to promote awareness and understanding of compliance standards.
• Serve as a resource for questions regarding federal regulations, procedures, and compliance best practices.

Performs other related duties of a comparable level/type as assigned.

Qualifications

Minimum Qualifications:

• Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or related field.
• Three years professional experience in budget management, financial analysis, accounting, or related work

Or a combination of education, training, experience which provides an equivalent background required to perform the work of the class.

Desired Qualifications:

• Experience working with federal agencies, non-profits, or government contractors is preferred.
• Knowledge of federal grant programs, specifically Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), Housing Opportunities for Persons with AIDS (HOPWA), and HOME Investment Partnerships Program (HOME).
• Certified Grant Management Professional (CGMP) or similar certifications.
• Experience in conducting or supporting grant monitoring and audits.

Additional Information

The pay range for this opportunity is $52.13 - $60.17 an hour.

Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

1. Completed NEOGOV online application.
2. Current résumé indicating relevant experience and education.
3. Supplemental questionnaire responses.

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, which may include a detailed background check, pre-placement physical exam, and/or full driver's abstract, dependent upon position.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

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Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Who may apply: This role is open to all candidates that meet the minimum qualifications. We value different viewpoints and life experiences.

Your application will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences.