Forms and Records Analyst 2
State of Washington
FreshPosted Feb 4
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Posted: February 2, 2026 (4 days ago)
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Forms & Records Analyst 3
State of Washington
Dept. of Transportation
Location
Washington, 98504
Salary
$50,592 - $67,992
per year
Type
Full Time
More Other jobs →Closes
February 16, 2026More State jobs →
Job Description
Summary
This job involves managing real estate records for the Washington State Department of Transportation, including organizing, storing, and disposing of documents while ensuring everything follows legal rules.
It also includes creating and updating forms and templates to make departmental work smoother and more efficient.
A good fit would be someone detail-oriented with experience in records handling and a knack for improving processes in a team setting.
Key Requirements
- Demonstrated experience in scanning, filing, archiving, retrieving, and managing records per retention requirements
- Ability to develop, revise, and maintain official forms and business documents
- Proficiency in researching and analyzing records systems to identify issues and improvements
- Advanced skills in Microsoft 365 applications, including Teams, SharePoint, Word, Excel, and Outlook
- Ability to learn and use specialized systems like GovQA, iLinx, Adobe, and Electronic Content Management software
- Skill in interpreting and applying complex policies and procedures
- Commitment to fostering a respectful, inclusive, and equitable work environment
Full Job Description
About WSDOT
Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence!
Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state.
In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is seeking a detail-oriented Forms and Records Analyst 3 in Olympia, WA to support the Headquarters Real Estate Services Office (HQ RES).
This position manages the full lifecycle of real estate records and leads the analysis, maintenance, and improvement of agency forms, templates, and records management processes.
Serving as a subject matter expert in records and forms management, this role promotes efficient digital and paper-based workflows, ensures regulatory and public disclosure compliance, and supports accurate, well-organized departmental operations.
What to Expect
Among the varied range of responsibilities held within this role, the Forms and Records Analyst 3 will:
- Coordinate activities in support of records retention, migration, transfer, storage, retrieval and disposition of Real Estate Services (RES) records statewide.
- Review and update, as needed, record retention and essential records schedules to ensure RES conformance with legal requirements and state and agency standards.
- Receive records from RES staff statewide for upload and transfer into current long-term storage database, ensuring all data is complete and accurate.
- Develop procedures related to records retention, transfer, storage, disposition, and retrieval.
- Conduct workshops or training courses and assist in the development of instructional materials related to RES forms and records management.
- Design, develop, and maintain electronic forms, templates, and manuals.
- Update and standardize template formats to ensure clarity, usability, and adherence to organization and legal standards.
Qualifications
To be considered for this opportunity, the following are required:
- Cultural Alignment: Demonstrated commitment to fostering a respectful, inclusive, and equitable work environment.
- Records Management: Demonstrated experience scanning, electronically filing, archiving, retrieving, and managing records in accordance with retention requirements
- Document Design: Demonstrated ability to develop, revise, and maintain official forms and business documents.
- Research & Analysis: Demonstrated ability to research and analyze records systems and processes to identify issues and improvements
- Microsoft 365: Advanced proficiency with Microsoft 365 applications, including Teams, SharePoint, Word, Excel, and Outlook.
- Specialized Systems: Demonstrated ability to learn and use systems such as GovQA, iLinx, Adobe, and Electronic Content Management (ECM) software.
- Policy Interpretation: Demonstrated ability to interpret and apply complex policies and procedures
- Adaptability: Demonstrated ability to adjust approaches to meet changing customer needs and priorities.
- Organization: Demonstrated ability to independently plan, prioritize, and complete work in an organized and proactive manner.
- Communication: Demonstrated ability to communicate clearly, professionally, and effectively in writing with internal and external audiences.
- Growth Mindset: Actively demonstrates a commitment to learning and growth.
- Service-Oriented: Takes action to meet the needs of others.
It is preferred that qualified candidates also have:
- Records Systems Experience: Demonstrated practical knowledge of records management applications, filing systems, and the use of specialized records-related hardware and equipment.
- Agency Systems Proficiency: Demonstrated experience using WSDOT systems and tools such as GovQA, iLinx, Adobe, and Electronic Content Management (ECM) software.
- Technical Adaptability: Demonstrated ability to quickly learn, adopt, and effectively use new or evolving technologies, including Microsoft Windows, third-party software, presentation tools, websites, and emerging workplace features.
- Organizational Awareness: Demonstrated familiarity with WSDOT’s organizational structure and an understanding of the broader Washington State government environment.
- Regulatory Knowledge: Demonstrated knowledge of Washington State records and information management requirements, including RCW 40.14, RCW 42.56 (Public Records Act), and WAC 434-662 (Electronic Records Management).
- WSDOT Application Knowledge: Demonstrated working knowledge of WSDOT applications such as Special Requirements/Conditions of Employment.
Important Notes
- This recruitment may also be used to fill additional positions per business needs.
- This position offers flexible/hybrid remote work options.
- To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
- WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.
For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.
Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Why WSDOT
- Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
- Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
- Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
- Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?
How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application:
- An attached Resume outlining (in reverse chronological order) your experience to date.
- An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
- Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.
Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.
All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.
Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us
For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Forms and Records Analyst 3 #03910 in the subject line.
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