Fleet Services Assistant

Full Job Description

The County of Riverside seeks candidates to fill positions throughout Riverside County. A list of eligible candidates will be established to fill current and future vacancies.

Requirements

• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.

• Duplicate forms and other printed material; maintain records, perform data entry, and manual inventory; operate forklift to move pallets and materials.

• Load and unload supplies, materials and equipment from trucks; receive supplies, tools, and equipment; inspect for damage and quantity received against requisitions, invoice or freight bills.

• Research problems, adjust schedules to meet deadlines and time frames, and respond to customer concerns; plan and schedule ordering, receipt, and/or storing of goods; interpret complex reports and invoices to ensure goods and services received match requisition; review documents for conformance to requisition policies.

• Maintain, store, and process records; file and retrieve files, records, and other documents; input information into and maintain a computerized information retrieval system.

• Assist customers by providing relevant information; research various systems and troubleshoot problems; initiate routine correspondence.

• Custodian of equipment receipt and transfer documentation; conduct periodic inventory and assist with the deployment of large quantities of equipment as needed.

• Manage refuse, scrap metals and recyclables, process materials for disposal, auction or recycling; maintain detailed transactional records and inventory of materials received and disposed.

• Generate and review equipment maintenance reports for Fleet maintained equipment and vehicles.

• Open, review and process vehicle work orders.

• Document vehicle history and scan historic records into the Department’s document retention system as per the Department’s records retention schedule.

• Maintain Department vehicle usage and equipment files; generate and review vehicle usage and service reports.

• Assist Fleet supply as needed and provide Senior Fleet Service Assistants and Automotive Service Supervisors with administrative support, inventory and data entry as required.

• May supervise volunteers, Senior Tax Work-Off Participants, and Sheriff Department Work Release participants as needed.

• Dispatch vehicles to County employees based on departmental needs and priorities for vehicles depending on availability, length of trip, and number of occupants; assure daily accountability and security of motor pool and customer vehicles.

• Enter mileage from returned rentals and verify usage; enter data for charging renting departments for the use of vehicles.

• Order and receive office supplies, facility equipment and services in County supply, procurement and material management systems.

• Process vendor invoices for payment in Rivco Pro, Peoplesoft and Fleet Management Information Systems.

• Perform routine facility and fuel site safety inspections as required.

• Perform special projects or other Fleet Services related work as required.

• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.

• Arrange vehicle repairs with contracted vendors; correspond with vendors regarding scheduled repairs, missing invoices, customer service and invoice reconciliation.

• Correspond with Fleet customers on matters related to vehicle readiness, maintenance management, Fleet services provided and billing.

• Create, update and monitor asset records including vehicle tracking systems, equipment records, and automated fuel management systems.

• Prepare surplus vehicles for storage; prepare and evaluate vehicles to be auctioned.

• May assist in maintaining vehicle inventory, depreciation, warranty, registration, mileage, license plate, key, and auction records.

Qualifications

Experience

Three years in a position performing dispatching or general automotive maintenance which included public contact and record keeping.

License

Valid California Driver License: Class C is required.

Knowledge Of

Principles of clerical record keeping; basic mathematics; basic automotive maintenance; Department of Motor Vehicles procedures relative to vehicle licensing and registration; fleet services procedures including vehicle dispatch, replacement, and auction.

Ability To

Perform specialized clerical work associated with vehicle operations including maintenance of inventory, depreciation, warranty, and mileage records; formulate and present oral and written instructions for coordinating vehicle dispatch; establish and maintain effective writing relationships; follow oral and written instructions; provide leadership and oversight to Garage Attendants and assigned clerical staff.

Additional Information

How to confirm your application was received or check on the status of your application, log-in to www.GovernmentJobs.com, click on your name in the upper right corner and click on “Applications & Status”.

Sign Up for Job Alerts

Go to www.RC-HR.com, click on “Careers,” click on “County Job Openings” and click on the “Subscribe to Job Alerts” icon.

For questions regarding this recruitment:

Contact Richard Griego at (951) 955-5162 or rgriego@rivco.org. Please allow 1-2 business days for a response to general inquiries.