Fiscal Specialist 1

Full Job Description

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence.

Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state.

In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world’s widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is looking for an energetic and motivated individual to take on fiscal and administrative tasks in our North Central Region!

This position supports that mission by providing clerical support for all employees and management of the Area 1 Maintenance & Operations staff.

Specifically, this position provides support in the areas of fiscal, budget, and financial business, to include payroll, travel, purchasing, compiling/reporting budget data, inventory, accounting, tracking, and customer service.

The position also assists in facilitation and coordination of all administrative duties and functions to help explain and enforce policies and procedures regarding purchasing, payroll, inventory, human resource manual rules and policies and union contract rules.

What to Expect

Among the varied range of responsibilities held within this role, Fiscal Specialist 1 will:

• Review, audit and verify area invoices for accuracy and compliance.
• Prepare invoices for processing by verifying coding, items purchased, sales tax and receiving signatures.
• Update and maintain voucher payment and PCMS filing system.
• Collect and comply with data for program M and D budget reports and helps keep budget reports updated.
• Review crew employees’ DOTtime entries, assist employees and supervisors with clearing exception errors, coding errors and leave requests.
• Run payroll reports and review for accuracy.
• Record area vehicle mileage, rent and taxable fringe benefits for Commute and POV participation.

Qualifications

To be considered for this opportunity, the following are required:

• Administrative and Fiscal Proficiency: Demonstrates ability to perform a variety of clerical, fiscal, and accounting support functions accurately and efficiently.
• Technical Skills: Utilizes computer applications such as Microsoft Outlook, Excel, and Word to manage information, prepare documents, track data, and support office operations.
• Communication: Communicates information clearly and professionally in both verbal and written formats with supervisors, coworkers, the public, and representatives of other agencies.
• Attention to Detail: Maintains accuracy and thoroughness in all work, particularly when managing financial data or completing administrative tasks under tight deadlines.
• Confidentiality and Integrity: Handles sensitive and confidential information with discretion and professionalism.
• Organization and Time Management: Effectively prioritizes tasks, manages multiple responsibilities, and meets deadlines while adapting to shifting priorities in a fast-paced work environment.
• Foundational Skills Application: Applies reading comprehension, written communication, and basic mathematical skills to complete administrative and fiscal tasks accurately and efficiently.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

• Investigative and Analytical Skills: Conducts thorough research, gathers and evaluates information, and analyzes data to develop clear, accurate, and well-documented findings that support informed decision-making.
• Problem Solving and Decision-Making: Applies sound judgment and critical thinking to evaluate information, make informed decisions, and resolve complex or sensitive issues effectively.
• Fiscal and Payment Processing Competence: Accurately processes financial transactions using WSDOT’s Payment Vouchering and PCMS systems while ensuring compliance with established fiscal procedures and internal controls.
• Payroll Administration: Utilizes WSDOT’s Payroll Management System to process payroll actions, review and verify information, identify discrepancies, and implement timely corrections in accordance with agency policies and procedures.
• Project and Work Order Administration: Uses WSDOT’s HATS program to track, process, and complete Reimbursable Work Orders while maintaining accurate records and ensuring alignment with program procedures and agency requirements.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.

In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.

For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.

Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.

• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle. As such, there are a number of flexible schedule options available, including occasional teleworking for eligible positions.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact us

For inquiries about this posting, you may contact the assigned Recruiter Sidra.Fields@wsdot.wa.gov. Please be sure to reference 26DOT-NCR-24701 in the subject line.