Fiscal Analyst 3 (Payroll) In-Training

Full Job Description

Position Status: This is a permanent position. This opportunity is internal and available to current Parks employees only.

In-Training opportunity: This position may be filled at the Fiscal Analyst 3 level or as a 3 in-training at the Fiscal Analyst 2 level depending on qualifications. Candidates hired at the Fiscal Analyst 2 level will be required to successfully complete an in-training program prior to promoting to the goal class of Fiscal Analyst 3.

About this position:
The Fiscal Analyst 3 is a senior level accounting specialist. As such, this position assists in the training and development of fiscal related professional staff in financial methods and procedures, as well as analyzes and reconciles complex financial data from a variety of external stakeholders. This position supports the organization's mission by ensuring that those who work for this agency are paid correctly, timely, and being an ethical steward to the organization's budget.

This position offers hybrid telework flexibility, though frequent on-site attendance is required to meet business needs. The default assigned work location of all Parks positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. Parks may choose, but are not required, to support out-of-state telework on a case-by-case basis.

The payroll team at Washington State parks is dedicated to ensuring that parks employees are paid on time and correctly. We are a dedicated bunch that values teamwork, collaboration, and work life balance. Come join us and see how rewarding this job can be!

Requirements

Duties include, but are not limited to:

• Reconciles fund 035 GL 1324, 5111, 5124, 5145, 5189, 5194, and 5199.
• Independently responsible for analyzing, interpreting, and reconciling accounting data from Health Care Authority (HCA) and Employment Security Department (ESD).
• Responsible for assisting in the training of new employees on payroll process and programs.
• Prepares and enters A-19 payments for lost or destroyed warrants, petty cash payments, as well as the associate Journal Voucher (JV).
• Processes garnishments timely, work with the Attorney General's Office (AGO), and the Department of Social and Health Services (DSHS), when issues arise.
• Maintains and monitors the payroll system to ensure employees are paid correctly.
• Audits accuracy of distribution timesheets based on CBA, RCW, WACS, and FLSA rules, agency policies and guidelines, as well as using the chart of accounts for verification of coding accuracy.
• Works with new and existing employees to ensure benefits such as medical, dental, life, long-term disability, and retirement are set up correctly in My Benefits and HRMS.
• Processes shared leave donations according to established rules and regulations, this includes calculating the amount donated from each employee, determining the value to the recipient, preparing the JV to transfer funds, adjusting the leave balances, and tracking the donated leave balance for all parties.
• Tracks and monitors employees on protected leave such as FMLA, Shared leave, PFML, and LNI.

Qualifications

REQUIRED QUALIFICATIONS:

Fiscal Analyst 2: $4,428 - $5,956 a month

• Two (2) years of experience in accounting, auditing, or budgeting or
• Relevant education or a combination of relevant education and experience that equals up to two (2) years.

Fiscal Analyst 3: $5,137 - $6,906 a month

• Four (4) years of experience in accounting, auditing or budgeting and
• 18 quarter or 12 semester hours in accounting, auditing, or budgeting or
• Relevant education or a combination of relevant education and experience that equals up to four (4) years **Must have acquired 18 quarter or 12 semester hours in accounting, auditing, or budgeting.

DESIRED QUALIFICATIONS:

• Knowledge and experience in the State Payroll system (HRMS).
• Ability to adapt to new innovations and processes.
• Excellent customer service.
• For Fiscal Analyst 2: 18 quarter hours or 12 semester hours of college credits in accounting. (This is a desired qualification for Fiscal Analyst 2 and a required qualification for Fiscal Analyst 3.)

CORE COMPETENCIES:

• Fiscal Reconciliation: Proficiency in balancing intricate general ledgers (such as GL 1324 and 5111) and resolving complex financial discrepancies across multiple fund sources.
• Complex Payroll & Benefits Administration: Specialized expertise in managing payroll for diverse employee groups, calculating "specialty pay," and administering health, life, and long-term disability benefits through systems like HRMS and My Benefits.
• Audit & Quality Assurance: A high degree of meticulousness used to run proactive reports, audit the work of peer processors, and maintain an ironclad audit trail for all fiscal actions.
• Independent Decision-Making: The capacity to use "independent judgement" to determine the appropriate course of action for payroll corrections and sensitive issues without constant oversight.
• Specialized Leave Management: Deep knowledge of protected leave laws to accurately track and educate employees on FMLA, PFML, L&I, and shared leave donations.
• Technical Systems Proficiency: Mastery of state-specific financial and HR systems (e.g., AFRS, HRMS) and advanced spreadsheet skills to analyze and compile data for management reports.
• The ability to take action to learn and grow:
  • Increasing and developing knowledge, skills, and abilities.
  • Adapting to change and applying new approaches.
  • Taking responsibility for learning and adapting, rather than relying on others to fill gaps.
• The ability to take action to meet the needs of others:
  • Increasing access, opportunities, and positive outcomes for others.
  • Collaborating with others to overcome challenges and find solutions.

Additional Information

How to apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.

To apply for this position, you will need to complete your profile which includes three professional references and attach:

• Letter of Interest specifically addressing the qualifications listed in this announcement.
• Current resume.

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.
• For more information on Veteran's Preference and instructions on how to check your eligibility, click here.

**All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow the application process may disqualify you from further consideration. **

The information provided in your application must support your selected answers to the application questions. Answers will be verified, and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

This position is covered by the Washington Federation of State Employees (WFSE). Once the listed positions are filled, this recruitment announcement may also be used to fill additional positions for up to sixty (60) days. For more information: https://wfse.org/


About Parks:
Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse and most beautiful parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. Parks is staffed with nearly 1,000 employees (summers), who are some of the most passionate employees you'll find anywhere. For more information on Washington State Parks, click here.

Diversity Policy Statement:
The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to build a workplace culture that is welcoming and inclusive in which all employees feel respected and empowered to bring their unique ideas to the agency. At State Parks, we believe that embracing diverse backgrounds and experiences is essential to growing a strong workforce. We encourage applicants underrepresented in natural resources and outdoor recreation fields to apply, including but not limited to women, Black, Indigenous and people of color (BIPOC), individuals with disabilities, neurodivergent individuals, disabled and Vietnam era veterans, persons over 40 years of age, and individuals who identify as a part of the 2SLGBTQ+ community.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.


For information about the recruitment process and qualifications, please contact Jenee Kramer at Jenee.Kramer@parks.wa.gov or (360) 902-8569.

All applicants with a legal right to work in the United States are encouraged to apply.

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